September 08, 2011 05:00PM Offline Agenda

1 Call to Order / Roll Call
Rationale:
Lisa James, Superintendent; Bill Hogan, Assistant Superintendent/CAO; Jon Conrad, Treasurer; and Tracie Crawford, Board Secretary were also present.
2 Superintendent's Report
3 Approval of Agenda
Rationale:

______ Motion

______ Second

______ Vote
Recommendations:
To approve agenda items 1-9 as presented.
4 Approval of Consent Agenda Items
Rationale:

______ Motion

______ Second

______ Vote
Recommendations:
To approve consent agenda items 4A-4V as presented.
- 4.A Approval of Minutes
  Rationale:
  To approve the August 25,2011 Board Minutes as presented.
  Attachments:
  August 25, 2011 Board Minutes 9/2/11 3:29 PM
- 4.B Facilities Use
- 4.C Employment Notifications
  Rationale:
  KRS 160.390; KRS 160.38; KRS 160.370 The Superintendent is responsible for all personnel actions including hiring, assignments, transfer, dismissal, suspension, reinstatement, promotion, and for reporting these actions to the board of education (KRS 160.390 (1). All appointments, promotions and transfers of principals, supervisors, teachers, and other school employees shall be made only by the Superintendent of schools, who shall notify the Board of the action taken (KRS 160.380(2a).
  
  Information presented for notification
  
  New Employees to the District
  Nuris Widich; Carrollton, KY; EHS/HS Bilingual Instructional Assistant; 09.01.11
  
  Leave of Absence
  Linda Marsh; Pd Sick Leave; 09.06.11-09.09.11
- 4.D Approval of Cartmell Renovations & Addition Change Orders 33-37
  Rationale:
  To approve the Cartmell Renovation and Addition Change Orders 33-37 as presented.
  Attachments:
  Change Orders 33-37 Cartmell 9/1/11 3:25 PM
- 4.E Approval of the Kathryn Winn Payment Application 6
  Rationale:
  To approve the payment application #6 for Kathryn Winn Addition as presented.
  Attachments:
  K Winn Payables-Addition 9/1/11 4:25 PM
- 4.F Approval of the CCHS FFA Donations
  Rationale:
  To approve the donations for the CCHS FFA as presented.
  
  Attachments:
  FFA Donations 9/1/11 3:18 PM
- 4.G Approval of the ELL Contract for 2011-2012
  Rationale:
  To approve the English Language Learner (ELL) Assistant Contract for 2011-2012 as presented.
  Attachments:
  ELL Renewal contract for 2011-12 9/1/11 3:22 PM
- 4.H Approval of Memorandum of Agreement for 21st Century
  Rationale:
  To approve the MOA for 21st Century Community Learning Centers as presented.
  Attachments:
  MOA 21st Century 9/2/11 9:05 AM
- 4.I Approval of Hourly change for Early Headstart Employee
  Rationale:
  To approve the hourly change in contract for Beverly McCloskey from 4 hours a day to 6 hours a day effective on September 19, 2011 as presented.
- 4.J Approval of hourly change for Cartmell Food Service Worker
  Rationale:
  To approve the hourly change in contract for Rita Damrell from 4 hours a day to 5 hours a day effective on September 9, 2011 due to the increase of Cartmell students eating breakfast. The additional salary expense to be paid from Food Service as presented.
- 4.K Approval to submit bids for the Senior Trip to New York
  Rationale:
  To approve submitting bids for the 12th Grade trip to New York, New York from March 14-18th as presented.
  Attachments:
  Senior Trip Proposal Letter 2012 9/1/11 4:14 PM
- 4.L Approval of Kathryn Winn Fundraising requests
  Rationale:
  To approve the Fundraising Requests for Kathryn Winn Primary for Market Day Fundraiser and Market Day Lifestyle Fundraiser as presented.
  Attachments:
  K Winn Fundraiser Approval Request 9/2/11 9:14 AM
- 4.M Approval of the Early Child Development Center Sidewalk Bid
  Rationale:
  To approve the Early Child Development Center Concrete bid award to KEVCO for $38,125.00 the bid for the canopy will not be accepted as presented.
  Attachments:
  EHS-HS Sidewalk Bid Sheet 9/2/11 2:39 PM
  EHS-HS Sidewalk Bid-Kevco 9/2/11 2:39 PM
- 4.N Approval of the Early Child Development Center Asphalt bid
  Rationale:
  To approve the Early Child Development Center bid award from Ohio Valley Asphalt for $12,975.00 as presented.
  Attachments:
  EHS-HS Asphalt Paving 9/2/11 2:48 PM
  EHS-HS Asphalt Paving Bid 9/2/11 2:48 PM
- 4.O Approval of the Early Child Development Center Landscaping installation
  Rationale:
  To approve the bid for the Early Child Development Center installation of landscaping bid from Interstate Greenhouse and Nursery as presented.
  Attachments:
  EHS-HS Landscape Installation Bid 9/2/11 2:54 PM
- 4.P Approval of Early Child Development Center Fencing bid
  Rationale:
  To approve the Early Child Development Center Fencing and Installation bid award to KEVCO for $9,250.00 as presented.
  Attachments:
  EHS-HS Fencing Installation bid 9/2/11 3:15 PM
- 4.Q Approval of the Surplused F-150 Truck Bid
  Rationale:
  To approve the surplused F-150 Truck bid award to James Gibson for $229.00 as presented
  Attachments:
  Surplused F150 Truck Bid 9/2/11 3:17 PM
  Surplused F150 Truck Bid Sheet 9/2/11 3:17 PM
- 4.R Approval of the Discontinued Air Unit Bid
  Rationale:
  To approve the Discontinued Air Unit bid award to Elmer Smith for $100.00 as presented.
  Attachments:
  Discontinued Air Unit Bid Sheet 9/2/11 3:19 PM
- 4.S Approval to Reject and Re-bid the Early Child Development Center Security Camera System
  Rationale:
  To approve rejecting all bids for the Early Child Development Center Security Camera System and re-bid to allow additional bidders to review the specs and resubmit sealed bids as presented.
- 4.T Approval to Surplus Items from Cartmell
  Rationale:
  To approve surplusing tables, chairs, desks, and other miscellaneous items from Cartmell that is in the storage buildings.
- 4.U Approval of Educational Enhancement Opportunity for Student 1961948625
  Rationale:
  To approve the Educational Enhancement Opportunity for student # 19161948625 as presented.
  Attachments:
  EEO SSID 1961948625 9/2/11 9:08 AM
- 4.V Approval of Educational Enhancement Oppotunity for Student 2120327002
  Rationale:
  To approve the Educational Enhancement Opportunity for student 212037002 as presented.
  Attachments:
  EEO SSID 2120327002 9/2/11 9:10 AM
5 Discussion Items
Rationale:
Early Child Development Center and Carroll County Headstart
6 New Business
- 6.A First Reading of Policy 09.123 AP.2 Medical Excuse Form Policy
  Attachments:
  Policy 09.123 AP.2 9/1/11 4:27 PM
7 Student Achievement
8 Board Member Planning Calendar
Rationale:
September
Adoption of a working budget (must be submitted to KDE by Sept. 30)
Approve Annual Financial Report
Review NCLB Report
Review DIP needs assessment
Initiate the annual needs assessment process
Review and analysis of CTBS and State Assessment Data
Review data on ACT and SAT scores
Review and discuss Title II Report
Review allocations to school councils and adjust if there are enrollment changes
Working Meeting hosting KDE to discuss College and Career Readiness and Senate Bill 1, September 13, 2011
9 Adjournment
Rationale:

______ Motion

______ Second

______ Vote
Recommendations:
To approve adjourning the September 8, 2011 board meeting at ________ p.m.

EHS-HS Sidewalk Bid Sheet	9/2/11 2:39 PM
EHS-HS Sidewalk Bid-Kevco	9/2/11 2:39 PM

EHS-HS Asphalt Paving	9/2/11 2:48 PM
EHS-HS Asphalt Paving Bid	9/2/11 2:48 PM

Surplused F150 Truck Bid	9/2/11 3:17 PM
Surplused F150 Truck Bid Sheet	9/2/11 3:17 PM

Carroll CountySeptember 08, 2011 05:00PMRegular Board MeetingKathryn Winn Primary

Carroll County
September 08, 2011 05:00PM
Regular Board Meeting

Kathryn Winn Primary