September 27, 2012 05:00PM Offline Agenda

1 Call to Order / Roll Call
Rationale:
Lisa James, Superintendent; Bill Hogan, Assistant Superintendent/CAO; Jon Conrad, Treasurer; and Tracie Crawford, Board Secretary were also present.
2 Superintendent's Report
3 Approval of Agenda
Rationale:

______ Motion

______ Second

______ Vote
Recommendations:
To approve agenda items 1 - 14 as presented.
4 Treasurer's Report
Attachments:
Treasurers Report 1 9/21/12 3:29 PM
Treasurers Report 2 9/21/12 3:30 PM
Treasurers Report 3 9/21/12 3:30 PM
Treasurers Report 4 9/21/12 3:30 PM
5 Public Recognition

6 Approval of Consent Agenda

Rationale:: ______ Motion

______ Second

______ Vote
Recommendations:: To approve consent agenda items 6A-6U as presented.

6.A Approval of Minutes
Rationale:
To approve the August 23, 2012 Board Minutes as presented.
Attachments:
August 23, 2012 Board Minutes 9/21/12 3:26 PM
6.B Approval of Facilities Use
- 6.B.1 Approval of the Facility Use Agreement 1
  Rationale:
  To approve the Facility Use Agreement between Carroll County Schools and Port William Historical Society to use the Carroll County Middle School Auditorium the weeks of November 12th and November 19th and November 30th, December 1st & 2nd as presented.
  Attachments:
  Facility Use Agreement 1 9/20/12 10:05 AM
- 6.B.2 Approval of Facility Use Agreement 2
  Rationale:
  To approve the Charlotte Snow/Carroll County Tobacco Festival to use the Carroll County High School parking lot to stage the Tobacco Festival parade as presented.
  Attachments:
  Facility Use Agreement 2 9/20/12 10:08 AM
6.C Approval of Bills and Salaries Payable
Rationale:
To approve the Bills and Salaries payable as presented.
Attachments:
Bills and Salaries Payable 9/20/12 11:34 AM
6.D Employee Notifications
Rationale:
KRS 160.390; KRS 160.38; KRS 160.370 The Superintendent is responsible for all personnel actions including hiring, assignments, transfer, dismissal, suspension, reinstatement, promotion, and for reporting these actions to the board of education (KRS 160.390 (1). All appointments, promotions and transfers of principals, supervisors, teachers, and other school employees shall be made only by the Superintendent of schools, who shall notify the Board of the action taken (KRS 160.380(2a).

Information presented for notification
New Employees to the District
Betty Stark, Carrollton, KY, Media Specialist, K. Winn; 09.04.12
LaVerne Kelley, Madison, IN, Media Specialist/Reading Consultant, K. Winn; 08.17.12
Elizabeth Haley Franklin, Carrollton, KY, Asst. Coord. Champion Drug Free; District;09.04.12
Chelsea King; Carrollton, KY, EHS Nurturer; CCCDC; 09.24.12
Zachary Dean, Carrollton, KY, Network Sys. Mgr.; District; 08.06.12
Mamie Heveline; Independence, KY, 5th Grade Teacher; Cartmell; 08.07.12
Frances Knox; Worthville, KY; FT Sub Bus Driver; District; 09.04.12

No Longer Employees of the District
Cheryl Smith; Receptionist; K. Winn; 08.31.12 (Disability Retirement)
Colleen Carter; Custodian; Cartmell; 08.28.12
April Ringwald-Rabourn; Cook/Baker; CCHS; 09.13.12

Transfers within the District
Lori Bennett; Instructional Asst. II/Receptionist; K.Winn; 10.15.12

Employees on Leave
April Ringwald-Rabourn; Pd. Sick Lve: 08.28.12-08.31.12
Christina Usleaman; Pd Sick Lve & FMLA: 10.10.12-11.02.12 UnPd Sick Lve & FMLA 11.05.12-11.27.12
Trina Raker; Pd Sick Lve & FMLA: 09.04.12-09.20.12 & UnPd Sick Lve & FMLA 09.21.12-11.09.12
Rodney Maiden; Pd Sick Lve & FMLA: 08.16.12-09.03.12
Heather Bennett; UnPd LOA: 10.01.12-10.05.12
Linda Marsh; Pd Sick Lve & FMLA: 09.11.12-09.28.12
Crystal Field; Pd Sick Lve & FMLA: 12.03.12-12.18.12 UnPd Sick Lve & FMLA 12.19.12-02.18.13
Mary E. Coombs: Pd Sick Lve 08.27.12-08.31.12
Leigh Leadingham: Pd Sick Lve & FMLA: 08.07.12-08.31.12
Charlie Hotfil: Pd Sick Lve: 08.07.12-09.05.12 UnPd Sick Lve 09.06.12-10.05.12
Brenda Cole: Pd Sick Lve & FMLA: 08.17.12-09.17.12 UnPd Sick Lve & FMLA 09.18.12-10.19.12
Lillie Evans; Pd LOA; 09.04.12-09.19.12
6.E Approval for Future Construction
Rationale:
To approve to commit $750,000 for Future Construction Use as presented.
6.F Approval of a Third Party Administrator between KSBA and Carroll County School District for Medicaid Reimbursement
Rationale:
To approve the agreement from a third party between KSBA and Carroll County School District for administrative services related to Medicaid Reimbursement as presented.
Attachments:
Medicaid Agreement 9/19/12 1:59 PM
6.G Approval of Hands on Therapy Addendum
Rationale:
To approve the addendum to Hands on Therapy contract that provides a speech therapist at $85.00 per hour for three (3) days a week, not to exceed twenty-four (24) hours per week, for a period of seven (7) weeks during employee leave of absence as presented.
Attachments:
Hands on Therapy Addendum 9/19/12 2:02 PM
6.H Approval of a lease between Champions for a Drug Free Carroll County and Duplicator Sales
Rationale:
To approve the lease agreement between Champions for a Drug Free Carroll County and Duplicator Sales as presented.
Attachments:
CARROLL CO CHAMPIONS Lease Duplicator Sales 9/19/12 2:04 PM
6.I Approval of the 2012-2013 Auxiliary Salary Chart Revised
Rationale:
To approve the 2012-2013 Auxiliary Salary Chart Revised for the Supplement of the Carroll County High School Athletic Director. The previous schedule did not include the 1% increase (the revision with the increase is highlighted) as presented.
Attachments:
12-13 Auxiliary Salary Chart Cumulative 9/19/12 2:08 PM
6.J Approval of the 2012-2013 Salary Schedule for the Network Systems Manager
Rationale:
To approve the 2012-2013 salary schedule for the Network Systems Manager as presented.
Attachments:
Network Systems Manager Classified Salary Schedule 2012-2013 9/19/12 2:11 PM
6.K Approval of the 2012-2013 Network Systems Manager Pay Grade
Rationale:
To approve the 2012-2013 Network Systems Manager Pay Grade as presented.
Attachments:
Network Systems Manager 12-13 pay grade 9/19/12 2:13 PM

6.L Approval of the Revised Job Descriptions for Instructional Assistant I, II, and Instructional Monitor

Rationale:

To approve the revised job descriptions for Instructional Assistant I, Instructional Assistant II, and Instructional Monitor to align with state requirements as presented.

Attachments:

INSTRUCTIONAL ASSISTANT I 7320 revised	9/19/12 2:18 PM
INSTRUCTIONAL ASSISTANT II EBD FMD 7318 revised	9/19/12 2:19 PM
Instructional Monitor I 7317 revised	9/19/12 2:20 PM
Swap note on Instructional Assistant etc	9/19/12 2:22 PM

6.M Approval of the MOA for Early Childhood Council
Rationale:
To approve the Memorandum of Agreement for the Early Childhood Advisory Council as presented.
Attachments:
CCCDC MOA Early Childhood Council 9/19/12 2:44 PM
6.N Approval of the 21st Century Community Learning Center Memorandum of Agreement
Rationale:
To approve the 21st Century Community Learning Center Memorandum of Agreement with Carroll County Schools as presented.
Attachments:
21st Century Community Learning Center MOA 9/19/12 2:40 PM
6.O Approval of CCHS Honor Guard Donations
Rationale:
To approve the CCHS Honor Guard donations of $105.00 from Chris Brock and $25.00 from Mary Alice Hill as presented.
Attachments:
CCHS Honor Guard Donation 9/19/12 2:24 PM
CCHS Honor Guard Donation 2 9/19/12 2:24 PM
6.P Approval of Donations to the CCMS Band
Rationale:
To approve the donation from the Carroll County Education Association (KEA Mini Classroom Grant) to the CCMS Band as presented.
Attachments:
CCMS Band Donation 9/19/12 2:28 PM
6.Q Approval of Cartmell Fund Raisers
Rationale:
To approve the Fund Raisers that will occur through the 2012-2013 school year for Cartmell as presented.
Attachments:
Cartmell Fund Raiser Approval 9/19/12 2:37 PM
Cartmell Fund Raiser Approval 2 9/19/12 2:38 PM
6.R Approval of Items to Surplus
Rationale:
To approve the following items to surplus which have been removed from Inventory as presented.
Attachments:
Inventory Surplus Approval 9/21/12 3:10 PM
Inventory Surplus Items 9/19/12 2:47 PM
6.S Approval of Overnight Band Trips
Rationale:
To approve the Carroll County High School Band overnight trip requests as presented.
Attachments:
CCHS Band Overnight Trip Request forms 9/21/12 3:08 PM
6.T Approval of the Senior Trip Bid
Rationale:
To approve the Senior Trip Bid for New York, NY and award the bid to Scholastica as presented.
Attachments:
Senior Trip NY 9/21/12 3:09 PM
6.U Approval of Rejecting the 8th Grade Washington, D.C. Trip Bid
Rationale:
To approve rejecting the 8th grade Washington, D.C. Trip bid and re-bid the trip for competitive prices as presented.
Attachments:
8th Grade Washing D. C. Trip 9/21/12 3:05 PM

7 Communications To and From the Board
8 Champion For Kids

9 Reports from Principals and Directors

Rationale:

Gerda Wise (Winn)
Doug Oak (Cartmell)
Dana Oak (CCMS)
Tom Stephens (CCHS)
Ed Nelson (ALC)
Bill Hogan (Asst. Supt./CAO)
Pam Williams (Elem. Instr. Supv.)
Larry Curell (DPP/COO)
Janice Chilton (Interim Special Ed.)
Nadena MaHoney (Transportation)
Dwayne Smith (Maintenance)
Lisa Gault (Food Service)
Jeff Fremin (Grant Writer/PR)
Cindy Johann (Technology)

Attachments:

ALC Board Report	9/21/12 3:16 PM
Assistant Superintendent September board report	9/21/12 3:16 PM
Carroll County Energy Report Card sept2012	9/21/12 3:16 PM
Cartmell Board Report	9/21/12 3:16 PM
Cartmell Reconciliation	9/21/12 3:17 PM
CCCDC Board Report	9/21/12 3:17 PM
CCHS Board Report	9/21/12 3:17 PM
CCHS Reconciliation	9/21/12 3:17 PM
CCMS Board Report September 2012	9/21/12 3:18 PM
CCMS Reconciliation	9/21/12 3:18 PM
DPP Board Report 1	9/21/12 3:18 PM
DPP Board Report 2	9/21/12 3:18 PM
Elementary Instructional Supervisor Board Report	9/21/12 3:19 PM
Fremin Board Report--12-09	9/21/12 3:28 PM
K. Winn Board Report	9/21/12 3:19 PM
K. Winn Reconciliation	9/21/12 3:19 PM
Maintenance Report	9/21/12 3:19 PM
Nutrition Sept Board Meeting	9/21/12 3:20 PM
Special Education Board Report	9/21/12 3:20 PM
Technology Board Report	9/21/12 3:21 PM
Transportation Report 1	9/21/12 3:21 PM
Transportation Report 2	9/21/12 3:22 PM
Transportation Report Assigned Trips 2012-2013	9/21/12 3:22 PM
Transportation Report Educational Field Trips	9/21/12 3:22 PM

10 Old Business
11 New Business
- 11.A Discussion and Action 2012-2013 Working Budget
  Rationale:
  
  ______ Motion
  
  ______ Second
  
  ______ Vote
  Recommendations:
  To approve the Working Budget for 2012-2013 as presented.
  Attachments:
  SWAP Note Working Budget 2013 9/20/12 4:31 PM
  Working Budget 2012-2013 9/20/12 4:30 PM
- 11.B P20 Innovation Update
- 11.C Unbridled Accountability Model
12 Student Achievement
Rationale:
MAP & ACT
13 Board Member Planning Calendar
Rationale:
October
Review NCLB Report
Review DIP needs assessment
Initiate the annual needs assessment process
Review and analysis of State Assessment Data
Review enrollment abd projections report
Review district technology report
Approve evaluation appeals pane
14 Adjournment
Rationale:

______ Motion

______ Second

______ Vote
Recommendations:
To approve adjourning the September 27, 2012 board meeting at ________ p.m.

Treasurers Report 1	9/21/12 3:29 PM
Treasurers Report 2	9/21/12 3:30 PM
Treasurers Report 3	9/21/12 3:30 PM
Treasurers Report 4	9/21/12 3:30 PM

CCHS Honor Guard Donation	9/19/12 2:24 PM
CCHS Honor Guard Donation 2	9/19/12 2:24 PM

Cartmell Fund Raiser Approval	9/19/12 2:37 PM
Cartmell Fund Raiser Approval 2	9/19/12 2:38 PM

Inventory Surplus Approval	9/21/12 3:10 PM
Inventory Surplus Items	9/19/12 2:47 PM

SWAP Note Working Budget 2013	9/20/12 4:31 PM
Working Budget 2012-2013	9/20/12 4:30 PM

Carroll CountySeptember 27, 2012 05:00PMRegular Board MeetingCarroll County High School Media Center

Carroll County
September 27, 2012 05:00PM
Regular Board Meeting

Carroll County High School Media Center