October 27, 2011 05:00PM Offline Agenda

1 Call to Order / Roll Call
Rationale:
Lisa James, Superintendent; Bill Hogan, Assistant Superintendent/CAO; Jon Conrad, Treasurer; and Tracie Crawford, Board Secretary were also present.
2 Superintendent's Report
3 Approval of Agenda
Rationale:

______ Motion

______ Second

______ Vote
Recommendations:
To approve agenda items 1 - 15 as presented.
4 Treasurer's Report
Attachments:
Treasurers Report 1 10/21/11 2:47 PM
Treasurers Report 2 10/21/11 2:47 PM
Treasurers Report 3 10/21/11 2:47 PM
5 Public Recognition
6 Approval of Consent Agenda
Rationale:

______ Motion

______ Second

______ Vote
Recommendations:
To approve consent agenda items 6A-6Z as presented.
- 6.A Approval of Minutes
  Rationale:
  To approve the September 22, 2011 board minutes as presented.
  Attachments:
  September 22, 2011 Board Minutes 10/20/11 4:09 PM
- 6.B Approval of Facilities Use
  Rationale:
  To approve the Facilities request to use the CCMS Auditorium on April 21, 2012, from The Infinite Realm gospel group as presented.
  Attachments:
  Facility Request 1 10/20/11 4:09 PM
- 6.C Approval of Bills and Salaries Payable
  Rationale:
  To approve the Bills and Salaries payable as presented.
  Attachments:
  Bills and Salaries Payable 10/20/11 4:08 PM
  EHS HS Bills Payables 10/21/11 2:44 PM
- 6.D Employee Notifications
  Rationale:
  KRS 160.390; KRS 160.38; KRS 160.370 The Superintendent is responsible for all personnel actions including hiring, assignments, transfer, dismissal, suspension, reinstatement, promotion, and for reporting these actions to the board of education (KRS 160.390 (1). All appointments, promotions and transfers of principals, supervisors, teachers, and other school employees shall be made only by the Superintendent of schools, who shall notify the Board of the action taken (KRS 160.380(2a).
  
  Information presented for notification
  
  New Employees to the District
  Christina Bartram; Carrollton, KY; EHS Nurturer/Family Service Worker; EHS; 10.25.11
  
  No Longer Employees of the District
  Jerry Hutchinson; Custodian; CCHS; 10.28.11
  
  Transfers within the District
  Bart Noffsinger; Custodian to Head Custodian; Kathryn Winn Primary; 11.23.11
  
  Leave of Absence
  Crystal Field; 10.17.11-12.30.11; Maternity-FMLA
  Charlie Hotfil; 09.26.11-10.21.11; Paid Sick Leave
  Linda Bray; Unpaid Sick Leave thru 12.30.11
- 6.E Approval of the BG4 Bluegrass KESCO
  Rationale:
  To approve the BG4 for Bluegrass Kesco for Cartmell Renovations/Addition as presented.
  Attachments:
  BG4 Bluegrass KESCO 10/20/11 1:40 PM
- 6.F Approval of the Cartmell Pay Application
  Rationale:
  To approve the Cartmell Pay Application as presented.
  Attachments:
  Cartmell Pay App 10/20/11 1:42 PM
- 6.G Approval of the Kathryn Winn Pay Application
  Rationale:
  To approve the Kathryn Winn Pay Application as presented.
  Attachments:
  K. Winn Pay App 10/20/11 1:44 PM
- 6.H Approval of the Application Service Provider Agreement
  Rationale:
  To approve the Application Service Provider Agreement between Tyler Technologies (MUNIS) and Carroll County Board of Education as presented.
  Attachments:
  Application Service Provider Agreement 10/20/11 2:15 PM
- 6.I Approval of the Pitney Bowes Lease Agreement
  Rationale:
  To approve the Pitney Bowes Lease agreement as presented.
  Attachments:
  Pitney Bowes Contract 10/20/11 2:22 PM
- 6.J Approval of the Contract with PEL Industries
  Rationale:
  To approve the contract with PEL Industries to carry apparel with the CCHS Logo in our local Wal-Mart store as presented.
  Attachments:
  PEL Industries Contract 10/21/11 2:02 PM
- 6.K Approval to Hire a Full Time Substitute Instructional Assistant for EHS/HS
  Rationale:
  To approve hiring a Full Time Substitute Instructional Assistant for EHS and HS as presented.
- 6.L Approval of the Nutritional Service Agreement
  Rationale:
  To approve the Nutritional Service Agreement between Carroll County Head Start and OVEC as presented.
  Attachments:
  EHS HS Nutritional Services Agmt 10/20/11 3:12 PM
- 6.M Approval of a Certified Substitute for the Daytime Waiver position at Kathryn Winn
  Rationale:
  To approve hiring Laverne Kelly for the daytime waiver position at Kathryn Winn Primary for Monday-Thursday for approximately 85 days and be paid from the Kathryn Winn ESS Funds as presented.
- 6.N Approval of the EHS Asphalt Bid
  Rationale:
  To approve the EHS Asphalt Bid award to Capitol Paving for $30, 816.00 as presented.
  Attachments:
  EHS Asphalt Bid 10/20/11 1:45 PM
- 6.O Approval of the EHS Marquee Sign Bid
  Rationale:
  To approve the EHS Marquee Sign bid award to The Sign Shop for $16,723.00 as presented.
  Attachments:
  EHS Marquee Bid 10/20/11 1:49 PM
- 6.P Approval of the Eighth Grade Washington D.C. trip bid
  Rationale:
  To approve the bid award for the Eighth Grade Washington D.C. trip to Scholastica as presented.
  Attachments:
  8th Grade Washington D.C. Trip 10/20/11 1:56 PM
- 6.Q Approval of the Senior New York, NY Trip Bid Award
  Rationale:
  To approve the bid award for the Senior trip to New York, NY to Scholastica as presented.
  Attachments:
  Senior Class Trip Bid 10/20/11 1:59 PM
- 6.R Approval of the FFA Overnight Trip
  Rationale:
  To approve the overnight trip request for FFA to attend the FFA NAtional Convention as presented.
  Attachments:
  National FFA Convention BOE Letter 10/20/11 2:01 PM
- 6.S Approval of the CCHS Boys Basketball Team Overnight Trip
  Rationale:
  To approve the Overnight Trip Request for the CCHS Boys Basketball team to attend the Christmas Basketball Tournament at Beth Haven High School in Valley Station Kentucky beginning December 29-31 as presented.
  Attachments:
  CCHS Boys Overnight Trip Request 10/20/11 2:07 PM
- 6.T Approval of the CCHS Girls Basketball Overnight Trip Request
  Rationale:
  To approve the CCHS Girls Overnight Trip Request to McLean County High School for the Holiday Basketball Tournament beginning December 27-29 as presented.
  Attachments:
  CCHS Girls B-Ball Overnight Trip Request 10/20/11 2:10 PM
- 6.U Approval to surplus and accept bids for CCHS Piano
  Rationale:
  To approve the surplus of an old CCHS Piano and accept sealed bids as presented. The piano is functional however it is not used nor needed and the space is much needed in the bandroom.
- 6.V Approval of the donation to the CCMS Choir
  Rationale:
  To approve the $100.00 donation to the CCMS Choir from the Carroll County Tobacco Festival as presented.
  Attachments:
  CCMS Donation Choir 10/20/11 2:47 PM
- 6.W Approval of the donation to the CCHS Girls Golf Team
  Rationale:
  To approve the donation to the CCHS Girls Golf Team for $25.00 from Kentucky Fried Chicken as presented.
  Attachments:
  CCHS Girls Golf Donation 10/20/11 2:50 PM
- 6.X Approval of the Kathryn Winn School Fundraisers
  Rationale:
  To approve the Kathryn Winn Fundraisers for 2011-2012 as presented.
  Spring Pictures, Kroger Cards, Candles, Cookie Dough Fundraiser, Penny Wars, Santa's Secret Workshop, Fall Festival, Nature's Vision, and Flower Power.
  Attachments:
  K Winn Fundraisers 10/20/11 2:56 PM
- 6.Y Approval of donations to Kathryn Winn Primary's Playground/Fall Festival Fund
  Rationale:
  To approve the donations to Kathryn Winn Primary's playground/fall festival fund. Donations from Chowning Pressure Washing Company: $500.00, Earl Floyd Ford: $500.00, and Cowboy food Stores: $500.00 as presented.
  Attachments:
  Kathryn Winn Donations 10/20/11 4:31 PM
- 6.Z Approval of the 2011-2012 Evaluation Appeals Committee
  Rationale:
  To approve __________ & ___________ for the 2011-2012 Evaluation Appeals Committee and ___________ & ____________ as the two alternate members in the event that an appointed member can not serve as presented.
  
  (The names will be entered on Wednesday as soon as all ballots have been collected and the votes counted.)
7 Communications To and From the Board
8 Champion Kids

9 Reports from Principals and Directors

Rationale:

Gerda Wise (Winn)                                          ______
Doug Oak (Cartmell)                                        ______
Dana Oak (CCMS)                                            ______
John Leeper (CCHS)                                        ______
Ed Nelson (ALC)                                              ______
Bill Hogan (Asst. Supt./CAO)                            ______
Pam Williams (Elem. Instr. Supv.)                    ______
Larry Curell (DPP/COO)                                    ______
Sheila Anderson (Special Ed.)                          ______
Nadena MaHoney (Transportation)                  ______
Dwayne Smith (Maintenance)                           ______
Patti Burgess (Food Service)                             ______
Jeff Fremin (Grant Writer/PR)                             ______
Cindy Johann (Technology)                                ______

Attachments:

ALC Board Report	10/20/11 3:30 PM
Assistant Superintendent Board Report	10/20/11 3:30 PM
Carroll County School Nutrition Department	10/21/11 2:42 PM
Cartmell Board Report	10/20/11 3:31 PM
Cartmell Reconciliation	10/20/11 3:31 PM
CCHS Board Report	10/20/11 4:23 PM
CCHS Reconciliation	10/20/11 3:32 PM
CCMS Board Report	10/20/11 3:32 PM
CCMS Board Report 2	10/20/11 3:32 PM
CCMS Reconciliation	10/20/11 3:33 PM
DPP Funding Report	10/20/11 4:10 PM
DPP Report	10/20/11 4:10 PM
EHS HS October Board Report	10/20/11 3:33 PM
Elementary Instructional Supervisor Board Report	10/20/11 3:34 PM
Fremin Board Report	10/20/11 3:34 PM
K Winn Reconciliation	10/20/11 3:35 PM
Kathryn Winn Board Report October 2011	10/20/11 3:34 PM
Maintenance Board Report	10/20/11 3:35 PM
SPED - Board Report Oct 2011	10/20/11 3:35 PM
Technology Report	10/20/11 3:36 PM
Transportation Report 1	10/20/11 3:36 PM
Transportation Report 2	10/20/11 3:36 PM
Transportation Report Educational Field Trips	10/20/11 3:36 PM
Transportation Report Trips Assigned	10/20/11 3:37 PM

10 Old Business
Rationale:
Facility Update
11 New Business
- 11.A Assessments
12 Student Achievement
13 Board Member Planning Calendar
Rationale:
October
Review NCLB Report
Review and analysis of State Assessment Data
Review enrollment and projections report
Approve evaluation appeals panel

November
Review DIP needs assessment
Initiate the annual needs assessment process
Receive annual audit report
School Improvement Plan (SIP) updates
Review Coordinated School Health Report
Review Advanced Placement Data
Review First Nine Weeks Snapshot
14 Executive Session
- 14.A Recess Regular Meeting to Enter Executive Session
  Rationale:
  
  ______    Motion
  
  ______    Second
  
  ______    Vote
  Recommendations:
  To approve recessing regular meeting to enter into executive sessions pursuant to 61.810(1)(f) @ ______p.m. for discussions or hearings which might lead to the appointment, discipline, or dismissal of an employee and a student.
- 14.B Exit Executive Session and Return to Regular Meeting
  Rationale:
  
  ______ Motion
  
  ______ Second
  
  ______ Vote
  Recommendations:
  To approve exiting Executive Session and return to regular meeting @ ______ p.m.
- 14.C Student Recommendation
  Rationale:
  
  ______   Motion
  
  ______   Second
  
  ______   Vote
  Recommendations:
  To approve recommendations for student #1959217249 as follows ______________.
- 14.D Employee Recommendation
  Rationale:
  
  ______ Motion
  
  ______ Second
  
  ______ Vote
  Recommendations:
  To approve recommendations for the employee as follows _____________________
  
  _________________________________________
15 Adjournment
Rationale:

______ Motion

______ Second

______ Vote
Recommendations:
To approve adjourning the October 27, 2011 board meeting at ________ p.m.

Treasurers Report 1	10/21/11 2:47 PM
Treasurers Report 2	10/21/11 2:47 PM
Treasurers Report 3	10/21/11 2:47 PM

Bills and Salaries Payable	10/20/11 4:08 PM
EHS HS Bills Payables	10/21/11 2:44 PM

Carroll CountyOctober 27, 2011 05:00PMRegular Board MeetingCarroll County Middle School Media Center

Carroll County
October 27, 2011 05:00PM
Regular Board Meeting

Carroll County Middle School Media Center