June 21, 2012 05:00PM Offline Agenda

1 Call to Order / Roll Call
Rationale:
Lisa James, Superintendent; Bill Hogan, Assistant Superintendent/CAO; Jon Conrad, Treasurer; and Tracie Crawford, Board Secretary were also present.
2 Superintendent's Report
3 Approval of Agenda
Rationale:

______ Motion

______ Second

______ Vote
Recommendations:
To approve agenda items 1 - 14 as presented.
4 Treasurer's Report
Attachments:
Treasurers Report 1 6/14/12 3:50 PM
Treasurers Report 2 6/14/12 3:50 PM
Treasurers Report 3 6/14/12 3:50 PM
5 Public Recognition
6 Approval of Consent Agenda
Rationale:

______ Motion

______ Second

______ Vote
Recommendations:
To approve consent agenda items 6A-6Y as presented.
- 6.A Approval of Minutes
  Rationale:
  To approve the May 24, 2012 Board Minutes as presented.
  Attachments:
  May 24, 2012 Board Meeting Minutes 6/14/12 11:20 AM
- 6.B Approval of Facilities Use
  - 6.B.1 Approval of Facility Use Agreement 1
    Rationale:
    To approve the Facility Use Agreement between Mr. Jimmy Ray for Panther Baseball to use the CCHS Baseball Field and Equipment from 05.20.12-08.20.12 as presented.
    Attachments:
    Facility Request 1 6/14/12 11:23 AM
- 6.C Approval of Bills and Salaries Payable
  Rationale:
  To approve the Bills and Salaries payable as presented.
  Attachments:
  Bills & Salaries 6/14/12 4:06 PM
- 6.D Employee Notifications
  Rationale:
  KRS 160.390; KRS 160.38; KRS 160.370 The Superintendent is responsible for all personnel actions including hiring, assignments, transfer, dismissal, suspension, reinstatement, promotion, and for reporting these actions to the board of education (KRS 160.390 (1). All appointments, promotions and transfers of principals, supervisors, teachers, and other school employees shall be made only by the Superintendent of schools, who shall notify the Board of the action taken (KRS 160.380(2a).
  
  Information presented for notification
  
  New Employees to the District
  Heather Bennett; Loveland, OH; 6th Grade Math; CCMS; 08.07.12
  Stefan Galue Cases; Spain; Spanish Teacher; CCHS; 08.07.12
  Brian Crank; Dupont, IN; Math Teacher; CCHS; 08.07.12
  Marcus Duckworth; independence, KY; CCMS; 08.07.12
  Danielle Frick; Carrollton, KY; Kindergarten Teacher; K. Winn; 08.07.12
  Ashley Goodridge; Independence, KY; English Teacher; CCHS; 08.07.12
  Kimberly James; Eminence, KY; English Teacher; CCHS; 08.07.12
  Jill Mires; Madison, IN; Instructional Coach; K. Winn; 07.01.12
  Kent Sullivan; Florence, KY; ESL/Migrant; District; 08.02.12
  Jason Tillet; Carrollton, KY; Sp. Ed. Teacher; CCHS; 08.07.12
  
  No Longer Employees of the District
  Elena Pelaez-Perez; Spanish Teacher; CCHS- Never Started Employment
  John Leeper II; CCHS Principal; CCHS; 06.30.12
  Bobbi Jo Taylor; Math Teacher; CCHS; 06.30.12
  Josh Harsin; Computer Maintenance Tech; District; 06.15.12
  David Meadows; Instructional Assistant; K. Winn; 06.30.12
  Matthew Lipe; Coordinator of Drug Free C.C. Champions; District; 06.08.12
  Matt Bickers; 2nd Grade Teacher; K. Winn; 06.30.12
  
  Transfer Within District
  Glenda Liter; District Nurse/Assistant to School Nurse; District/CCCDC; 07.01.12
  Leah Spencer; Media Specialist/Early Childhood Ed. Manager; Winn/CCCDC; 07.01.12
  Jonica Ray; Instructional Coach/Assistant Principal; Cartmell/Cartmell; 07.01.12
  Dale Tingle; FT Sub Bus Driver/Bus Driver; Bus Garage; 07.01.12
  Kathy Dawson; Food Service Assistant/Food Service Assistant; CCMS/Winn; 08.07.12
  Beverly May; Cook Baker/Cook Baker; Winn/CCMS; 08.07.12
  Chasity Taylor; 5th Grade Teacher/STEM Teacher; Cartmell/Cartmell; 08.07.12
  
  Employees on Leave
  Chickquita Drake: Pd LOA & FMLA; 05.21.12 1/2 Day; UnPd LOA & FMLA 05.21.12 1/2 Day - 06.08.12
  
  Employees No Longer Auxiliary
  Lillian Scott; Head Soccer Coach; CCMS; 06.30.12
- 6.E Approval of the Fidelity Bonds
  Rationale:
  To approve the Fidelity Bonds for the Finance Department as presented.
  Attachments:
  Fidelity Bond Treasurer Form 6/14/12 11:35 AM
- 6.F Approval of District Assurances for FY2013
  Rationale:
  To approve the District Assurance for the FY2013 as presented.
  Attachments:
  District Assurances 6/14/12 11:35 AM
- 6.G Approval of the Liability Insurance for 2012-2013
  Rationale:
  To approve the Liability Insurance with Insurance Associates, Inc. for July 1, 2012-July 1, 2013 to renew the District Property, Earthquake, Boiler, General Liability, Errors and Omissions, Auto Fleet, and Umbrella liability policy with Ohio Casualty at a premium of $107,861 as presented.
  Attachments:
  Ohio Casualty insurance renewal 2012-2013 6/14/12 11:34 AM
- 6.H Approval of the 2012-2013 Workers Compensation coverage with Kentucky Employer's Mutual Insurance
  Rationale:
  To approve the 2012-2013 Workers Compensation coverage with Kentucky Employer's Mutual Insurance at a premium of $64,380.17 as presented.
  Attachments:
  workers comp 2012-2013 6/14/12 3:04 PM
  Workers Comp Insurance Renewal 2012-2013 SWAP Note 6/14/12 3:04 PM
- 6.I Approval of Bond of Depository and Collateral Statement
  Rationale:
  To approve the Bond of Depository for 2012-2013 as presented
  Attachments:
  Bond of Depository 2012-2013 6/14/12 1:15 PM
- 6.J Approval of Resolution Employing Attorneys
  Rationale:
  To approve the Resolution Employing Attorneys on an "As Needed" between Carroll County Schools and Chenoweth Law Office and to accept the change of rate in services provided from $115 per hour to $125 per hour for the 2012-2013 school year as presented.
  Attachments:
  Contract with Carroll County Schools and Chenoweth Law Office 6/14/12 11:41 AM
- 6.K Approval of Consortium Renewal Agreement for FY 2012-2013 with Ohio Valley Educational Cooperative (OVEC)
  Rationale:
  To approve the Consortium Renewal Agreement for FY 2012-2013 with Ohio Valley Educational Cooperative OVEC at a cost of $9,097.00 as presented.
  Attachments:
  Carroll County Consortium Agreement 2012-2013 6/14/12 2:22 PM
- 6.L Approval of additional days for Tom Stephens and Nancy Simpson
  Rationale:
  To approve up to ten (10) additional days during the 2011-2012 fiscal year for both Tom Stephens and Nancy Simpson as presented.
  Attachments:
  Additional days for Stephens and Simpson 6/14/12 1:01 PM
- 6.M Approval for one (1) additional day for Food Service Manager job class code #7212 for FY 2012-2013
  Rationale:
  To approve the addition of one (1) day to job class code #7212, Food Service Manager, changing it from a 185 day contract to a 186 day contract position due to additional state certification requirements for FY 2012-2013. This additional day will be added to the following employees contract: Cafeteria managers for the following schools; Cynthia Popp, Kathryn Winn; Diane Mazza, CCHS;Vickie Lewis, CCMS; and Paula Kemper, Cartmell Elementary.
- 6.N Approval of the 2012-2013 Auxiliary Salary Schedules
  Rationale:
  To approve the 2012-2013 Auxiliary Salary Schedules as presented.
  Attachments:
  12-13 Auxiliary Salary Chart Cumulative 6/15/12 1:25 PM
  2012 - 2013 Auxiliary salary schedule SWAP Note 6/14/12 2:54 PM
- 6.O Approval of the Apple Lease and Certified Resolution 2012-2013
  Rationale:
  To approve the Apple Lease with the Carroll County School District along with the Certified Copy of Authorizing Resolution adopted at the meeting as presented.
  Attachments:
  Apple Documents Carroll Cnty Sch 2 Master Lease 6/15/12 3:32 PM
  Apple Inc Equip Lease 2012-2013 6/15/12 1:37 PM
  Apple Lease 2012-2013 Sch. 2 6/15/12 1:37 PM
  CERTIF~1 Apple Resolution 6/15/12 1:44 PM
- 6.P Approval of the FRYSC Memorandum of Agreement for 2012-2013
  Rationale:
  To approve the FRYSC Memorandum of Agreement with Carroll County Schools for the FY 2013. Youth Service Center and Family Ties will receive $78,637.50 each for a District Total of $157,275.00 as presented.
  Attachments:
  FRYSC R4 Budget FY13 6/15/12 1:23 PM
  FRYSC R4 Draft Contract Form 6/15/12 1:24 PM
  FRYSC Signature Page R4 6/15/12 1:24 PM
- 6.Q Approval of the Associate Supervisor of Instruction
  Rationale:
  To approve the Associate Supervisor of Instruction job description. This position will have 25 additional days for a total of 212 days as presented.
  Attachments:
  Assistant Secondary Supervisor job description 6/14/12 3:22 PM
  Associate Secondary Supervisor of Instruction SWAP Note 6/14/12 3:22 PM
- 6.R Approval of a Lead Nurturer/Family Service Worker for Carroll County Child Development Center
  Rationale:
  To approve the addition of a Lead Nurturer/Family Service Worker for the Carroll County Child Development Center for the newly established center-based combination classroom previously approved as presented.
  Attachments:
  Lead Nurturer Family Service Worker 6/14/12 2:08 PM
- 6.S Approval of a Part Time Food Service Worker for the Carroll County Child Development Center
  Rationale:
  To approve a part-time food service worker for the Carroll County Child Development Center as presented.
  Attachments:
  Part Time Food Service CCCDC 6/14/12 2:10 PM
- 6.T Approval of the Health Service Coordinator Job Description and Position
  Rationale:
  To approve the Health Service Coordinator Job Description and New position as presented.
  Attachments:
  Health Service Coordinator Job Description 6/14/12 2:26 PM
  Health Service Coordinator Swap Note 6/14/12 2:28 PM
- 6.U Approval of the Second (2nd) Reading of the Carroll County Schools Code of Conduct
  Rationale:
  To approve the second (2nd) reading of the Carroll County Schools Code of Conduct 2012-2013 as presented.
  Attachments:
  CODE OF CONDUCT 12-13 6/14/12 2:46 PM
  Code of Conduct 12-13 SWAP Note 6/14/12 3:31 PM
- 6.V Approval to Surplus Fixed Assets
  Rationale:
  To approve the surplus of fixed assets listed in the attachment; as these items could not be located during inventory as presented.
  Attachments:
  Fixed Assets June 2012 6/14/12 3:01 PM
- 6.W Approval of Donations for Carroll County High School Athletics/Clubs
  Rationale:
  To approve the following donations made to the Carroll County High School Athletics/Clubs as presented.
  
  The CCHS Baseball Team received a $700.00 donation from NAS.
  
  The CCHS Girls' Soccer Team received a $500.00 donation from NAS.
  
  The CCHS Boys' Soccer Team received a $500.00 donation from NAS.
  
  The Carroll County High School Honor Guard (Armed Forces Club) received the following donations: American Legion Auxiliary $100.00 and Cove Hill Baptist Church$100.00.
  
  The CCHS Honor Guard (Armed Forces Club) received a $100.00 donation from Tim and Jennifer Hotfil.
  Attachments:
  CCHS Donations 1 6/14/12 1:40 PM
  CCHS Donations 2 6/14/12 1:40 PM
  CCHS Donations 3 6/14/12 1:40 PM
- 6.X Approval of the STEM (Science, Technology, Engineering, and Mathematics) Mobile Bus Classroom bid
  Rationale:
  To approve the bid and award to ? for the STEM (Science, Technology, Engineering, and Mathematics) Mobile Bus Classroom as presented.
  
  *Please note that this Bid will not be opened until June 21, 2012 at 10:00 a.m. at the Carroll County Board of Education. I will have the Bid sheet and bids copied and in your folder at the board meeting.
- 6.Y Approval of the Carroll County Early Childhood Council Grant Submission
  Rationale:
  To approve the Carroll County Early Childhood Council Grant Submission for $8,000 as presented.
  Attachments:
  Carroll Co. CECC grant 6/15/12 3:23 PM
7 Communications To and From the Board
8 Champion For Kids

9 Reports from Principals and Directors

Rationale:

Gerda Wise (Winn)                                          ______
Doug Oak (Cartmell)                                        ______
Dana Oak (CCMS)                                            ______
John Leeper (CCHS)                                        ______
Ed Nelson (ALC)                                              ______
Bill Hogan (Asst. Supt./CAO)                            ______
Pam Williams (Elem. Instr. Supv.)                    ______
Larry Curell (DPP/COO)                                    ______
Sheila Anderson (Special Ed.)                          ______
Nadena MaHoney (Transportation)                  ______
Dwayne Smith (Maintenance)                           ______
Patti Burgess (Food Service)                             ______
Jeff Fremin (Grant Writer/PR)                             ______
Cindy Johann (Technology)                                ______

Attachments:

ALC Board Report	6/14/12 4:07 PM
Assistant Superintendent Board Report	6/14/12 4:07 PM
Cartmell Board Report	6/14/12 4:07 PM
Cartmell Reconciliation	6/14/12 4:07 PM
CCCDC Board Report	6/14/12 4:07 PM
CCHS Reconciliation	6/14/12 4:08 PM
CCMS Board Report	6/14/12 4:08 PM
CCMS Reconciliation	6/14/12 4:08 PM
CCS Nutrition Department Board Report	6/14/12 4:08 PM
DPP Board Report 1	6/14/12 4:09 PM
DPP Board Report 2	6/14/12 4:09 PM
Elementary Instructional Supervisor Board Report	6/14/12 4:09 PM
K. Winn June Board Report 2012	6/14/12 4:09 PM
K. Winn Reconciliation	6/14/12 4:10 PM
Maintenance Board Report	6/14/12 4:10 PM
Transportation Report 1	6/14/12 4:10 PM
Transportation Report 2	6/14/12 4:11 PM
Transportation Report Educational Field Trips	6/14/12 4:11 PM

10 Old Business
11 New Business
- 11.A First Reading of the KSBA 2012 Policy and Procedures Updates
  Rationale:
  To review the KSBA 2012 Policy & Procedure updates in the first reading. Acknowledge any discussions if Policy and Procedures need to be changed.
  Attachments:
  Policy & Procedure Letter 6/14/12 3:46 PM
  Policy Checklist 6/14/12 3:44 PM
  Policy Update 6/14/12 3:47 PM
  Procedure Checklist 6/14/12 3:44 PM
  Procedures 6/14/12 3:45 PM
12 Student Achievement
13 Board Member Planning Calendar
Rationale:
June
Review strategic plan update
Review District and school report cards
Review alternative school program
Review GED Program
Approve High School and Middle School Handbook Revisions

July
Review Title I Report
Review Title IV Safe Schools Report
Approve Policy manual updates and revisions
Approve food service fee schedule

August
Adoption of a working budget (must be submitted to KDE by Sept. 30)
Approve Annual Financial Report
Approve vehicle tax rate
Review NCLB Report
Approve Classified evaluation plan
Review DIP needs assessment
Review and discussion of College Feedback Report
Initiate the annual needs assessment process
14 Adjournment
Rationale:

______ Motion

______ Second

______ Vote
Recommendations:
To approve adjourning the June 21, 2012 board meeting at ________ p.m.

Treasurers Report 1	6/14/12 3:50 PM
Treasurers Report 2	6/14/12 3:50 PM
Treasurers Report 3	6/14/12 3:50 PM

workers comp 2012-2013	6/14/12 3:04 PM
Workers Comp Insurance Renewal 2012-2013 SWAP Note	6/14/12 3:04 PM

12-13 Auxiliary Salary Chart Cumulative	6/15/12 1:25 PM
2012 - 2013 Auxiliary salary schedule SWAP Note	6/14/12 2:54 PM

Apple Documents Carroll Cnty Sch 2 Master Lease	6/15/12 3:32 PM
Apple Inc Equip Lease 2012-2013	6/15/12 1:37 PM
Apple Lease 2012-2013 Sch. 2	6/15/12 1:37 PM
CERTIF~1 Apple Resolution	6/15/12 1:44 PM

FRYSC R4 Budget FY13	6/15/12 1:23 PM
FRYSC R4 Draft Contract Form	6/15/12 1:24 PM
FRYSC Signature Page R4	6/15/12 1:24 PM

Assistant Secondary Supervisor job description	6/14/12 3:22 PM
Associate Secondary Supervisor of Instruction SWAP Note	6/14/12 3:22 PM

Health Service Coordinator Job Description	6/14/12 2:26 PM
Health Service Coordinator Swap Note	6/14/12 2:28 PM

CODE OF CONDUCT 12-13	6/14/12 2:46 PM
Code of Conduct 12-13 SWAP Note	6/14/12 3:31 PM

CCHS Donations 1	6/14/12 1:40 PM
CCHS Donations 2	6/14/12 1:40 PM
CCHS Donations 3	6/14/12 1:40 PM

Policy & Procedure Letter	6/14/12 3:46 PM
Policy Checklist	6/14/12 3:44 PM
Policy Update	6/14/12 3:47 PM
Procedure Checklist	6/14/12 3:44 PM
Procedures	6/14/12 3:45 PM

Carroll CountyJune 21, 2012 05:00PMRegular Board MeetingCarroll County Middle School Media Center

Carroll County
June 21, 2012 05:00PM
Regular Board Meeting

Carroll County Middle School Media Center