July 26, 2012 05:00PM Offline Agenda

1 Call to Order / Roll Call
Rationale:
Lisa James, Superintendent; Bill Hogan, Assistant Superintendent/CAO; Jon Conrad, Treasurer; and Tracie Crawford, Board Secretary were also present.
2 Superintendent's Report
3 Approval of Agenda
Rationale:

______ Motion

______ Second

______ Vote
Recommendations:
To approve agenda items 1 - 14 as presented.
4 Treasurer's Report
Attachments:
Treasurers Report 2 7/20/12 11:32 AM
Treasurers Report 3 7/20/12 11:32 AM
5 Public Recognition
6 Approval of Consent Agenda
Rationale:

______ Motion

______ Second

______ Vote
Recommendations:
To approve consent agenda items 6A-6U as presented.
- 6.A Approval of Minutes
  Rationale:
  To approve the June 21, 2012 Board Minutes as presented.
  Attachments:
  June 21, 2012 Board Minutes 7/19/12 1:39 PM
- 6.B Approval of Facilities Use
  - 6.B.1 Approval of the Facility Use Agreement for Carrollton Lions Club
    Rationale:
    To approve the Facility Use Agreement for the Carrollton Lions Club to use the CCMS Auditorium on August 18, 2012 for the purpose of a Magic Show as presented.
    Attachments:
    Facility Use Agreement 1 7/19/12 1:44 PM
  - 6.B.2 Approval of Facility Use Agreement for the CCHS Boy's Basketball Parent Group
    Rationale:
    To approve the Facility Use Agreement for the CCHS Boy's Basketball Parent's Group to use the CCHS Parking Lot for a 3 on 3 tournament for August 25, 2012 and September 1, 2012 as presented.
    Attachments:
    Facility Use Agreement 2 7/19/12 1:47 PM
- 6.C Approval of Bills and Salaries Payable
  Rationale:
  To approve the Bills and Salaries payable as presented.
  Attachments:
  Bills & Salaries 7/20/12 10:32 AM
- 6.D Employee Notifications
  Rationale:
  KRS 160.390; KRS 160.38; KRS 160.370 The Superintendent is responsible for all personnel actions including hiring, assignments, transfer, dismissal, suspension, reinstatement, promotion, and for reporting these actions to the board of education (KRS 160.390 (1). All appointments, promotions and transfers of principals, supervisors, teachers, and other school employees shall be made only by the Superintendent of schools, who shall notify the Board of the action taken (KRS 160.380(2a).
  
  Information presented for notification
  
  New Employees to the District
  Whitney Barnes; Hanover, IN, 2nd Grade Teacher, K. Winn, 08.07.12
  Lisa Gault; Carrollton, KY, Director of School Nutrition, District, 07.02.12
  Andrew Johnson; Carrollton, KY, Comp. Main. Tech, District, 07.02.12
  Bessie Howard; Carrollton, KY, Math Teacher, CCHS, 08.07.12
  Barbie Ball; Carrollton, KY, Instructional Asst., K. Winn, 08.07.12
  Mark Willhoite, Walton, KY, Assistant Principal, CCHS, 07.23.12
  Katherine Jordan, Carrollton, KY, EHS Nuturer/FSW, CCCDC, 08.02.12
  Jennifer Douglas, Carrollton, KY, EHS Nurturer/FSW, CCCDC, 07.16.12
  Amber Perkins, Warsaw, KY, Sp. Ed. FMD, Cartmell, 08.07.12
  Heather Goodale, Crestwood, KY, Sp.Ed. Teacher, Cartmell, 08.07.12
  Jackie Thurston, Madison, IN, 5th Grade Teacher, Cartmell, 08.07.12
  Christina Usleaman, Speech Lang. Path. Asst., Cartmell, 08.07.12 (rehire)
  Hannah Jackson, Hanover, IN, 3rd Grade Teacher, Cartmell, 08.07.12
  Beth Kays, Sulphur, KY, 7th Grade Lang. Teacher, CCMS, 08.07.12
  Randy Smisek, Ghent, KY, Custodian, CCHS, 07.23.12
  Carrie Smith, Carrollton, KY, Health Service Coord., District, 08.01.12
  No Longer Employees of the District
  Nancy Simpson, Instructional Coach, CCHS, 07.13.12
  Melissa Hope, Chemistry Teacher, CCHS, 06.30.12
  Jill Mires, Instructional Coach, K. Winn,
  Sheila Kennett, EHS Nurturer/FSW, CCCDC, 06.30.12
  Janet Blythe, Acct. Clerk, CCMS, 07.20.12
  Whitney Christiansen, 7th Gr. Lang/Arts Teacher, CCMS, 06.30.12
  Chelsea Mullenex, Soc. Studies Teacher, CCHS, 06.30.12
  
  Transfers Within the District
  Jeanne Rohrer, Teacher-Instr. Coach, Cartmell, 07.09.12
  Theresa Lewellyn, Cook-Baker (5.5 hrs.-4hr), Winn-CCCDC, 08.07.12
  Carmen Mitchell, EHS Nurturer-EHS Nurturer/FSW, CCCDC,
  Farrah Wheeler, EHS Nurturer-IA/HD, CCCDC, 08.07.12
  Tom Stephens, Asst. Principal-Principal, CCHS, 07.01.12
  Mistia Wheeler, 21st Century Coord-Champion for Drug Free C.C., CCMS-District 07.23.12
  
  No Longer Auxiliary Position
  Josh Mefford, Head Varsity Baseball Coach, CCHS, 06.30.12
  
  Leave of Absence
  Christina Bartram, Pd Sick Lve, 07.17.12-08.10.12
- 6.E Approval of the Agreement between Carroll County Schools and the Administrative Office of the Courts
  Rationale:
  To approve the agreement between Carroll County Schools and the Administrative Office of the Courts Records Unit for a prepaid account for background check information as presented.
  Attachments:
  Agreement CCS and Administrative office of the Courts 7/19/12 10:03 AM
- 6.F Approval for Carroll County Child Development Center to re-establish a position
  Rationale:
  To approve the Carroll County Child Development Center to re-establish a bus monitor/instructional assistant position for the Headstart program as presented.
  Attachments:
  CCCDC SWAP Note 7/19/12 10:28 AM
- 6.G Approval of the Worth Ave. Insurance Policy for the MacBooks
  Rationale:
  To approve Carroll County Schools to enter into an agreement with Worth Ave. Insurance Group. The Insurance policy will cover the MacBooks for $60, full coverage and provides replacement costs as presented.
  Attachments:
  Apple MacBook Full Coverage2 Ins. 7/19/12 10:45 AM
  SWAP note for MacBook Insurance 7/19/12 10:45 AM
- 6.H Approval of the Carroll County Child Development S.T.E.M. Learning Garden Project bid
  Rationale:
  To approve the Carroll County Child Development bid award to ? for the S.T.E.M. Learning Garden Project as presented.
  
  (This bid will not be submitted until July 26, 2012, I will have copies of the bids and bid sheet at the board meeting.)
- 6.I Approval of the Federal Mandate to Increase Lunch Prices
  Rationale:
  To approve the Federal Mandate to Increase Lunch Prices. The following increases will be applied, proposed increase:Kathryn Winn and Cartmell from $1.55 to $1.80; Carroll County Middle School from $1.80 to $2.00; and the Carroll County High School would remain at $2.00 as presented.
  Attachments:
  Lunch Pricing Fact Sheet 7/19/12 11:00 AM
  SWAP Note Federal Mandate to Increase Lunch Prices 7/20/12 2:37 PM
- 6.J Approval of Additional Days for Project Lead The Way
  Rationale:
  To approve Up to Ten (10) additional days added to the following teachers contracts for organization of classrooms for Project Lead The Way: Christie Jones, Charles Greenwell, and Dwight Boles.
- 6.K Approval of the agreement between Carroll County Schools and Midway College
  Rationale:
  To approve the agreement between Carroll County Schools and Midway College to allow the college to place as student teacher in our schools system for field experience as presented.
  Attachments:
  Midway Agreement with CCS 7/20/12 11:28 AM
- 6.L Approval to surplus Cafeteria Tables
  Rationale:
  To approve the surplus of twenty-four (24) cafeteria folding tables as presented.
  Attachments:
  SWAP Note Surplus Cafeteria Tables 7/19/12 2:47 PM
- 6.M Approval of the Drug Free Community Support Program Application
  Rationale:
  To approve the Drug Free Communities Support Program (DFC) Continuation Application as presented.
  Attachments:
  Eligibility Certification Checklist 7/19/12 4:02 PM
  SWAP Note Drug Free Community Support Program Application 7/19/12 4:02 PM
- 6.N Approval for the agreement between Carroll County Schools and Dreambox Learning
  Rationale:
  To approve the agreement between Carroll County Schools and Dreambox Learning Math Intervention Program as presented.
  Attachments:
  DreamBox Proposal - Carroll County KY 7/19/12 4:01 PM
  SWAP Note Agreement between Carroll County Schools and DreamBox 7/19/12 4:09 PM
- 6.O Approval of the Read to Achieve Assurance Statement
  Rationale:
  To approve the Kentucky Department of Education Read to Achieve Assurance Statement for 2012-2013 as presented.
  Attachments:
  Read to Achieve Assurance 7/20/12 11:08 AM
- 6.P Approval of the Agreement between Carroll County Schools and Lindamood Bell
  Rationale:
  To approve the agreement between Carroll County Schools and Lindamood Bell for $21,250.00 which will include training for up to eighteen (18) staff members as presented.
  
  (Awaiting the contract)
  Attachments:
  SWAP Note Agreement CCS and Lindamood Bell 7/20/12 11:14 AM
- 6.Q Approval of the Memorandum of Agreement for Community Ed
  Rationale:
  To approve the Memorandum of Agreement for Community Education as presented.
  Attachments:
  Community Ed MOA 7/20/12 11:31 AM
- 6.R Approval of Carroll County High School Boys/Girls Golf Team agreement with General Butler
  Rationale:
  To approve the Carroll County High School Panther/Lady Panther Golf Team to enter into an agreement with General Butler State Resort park for a membership (for the golf season only) July 15-October 15 for the 2012 season as presented.
  Attachments:
  CCHS Golf Membership with Gen Butler 7/20/12 11:23 AM
- 6.S Approval of the Kentucky Educational Development Corporation Milk Bid 2012-2013
  Rationale:
  To approve the 2012-2013 Milk Bid and accept the recommendation of the bid for Prairie Farms at .195 for milk as presented.
  Attachments:
  Milk Bid 2012-2013 7/20/12 2:04 PM
- 6.T Approval for Carroll County High School Donation
  Rationale:
  To approve the donation of $900.00 from Mike Horan for the Carroll County High School Girl's Basketball Team as presented.
  Attachments:
  CCHS Donation 7/19/12 4:04 PM
- 6.U Approval of Carroll County Middle School Fundraisers and Student Fees
  Rationale:
  To approve the Carroll County Middle School Fundraisers and Student Fees as presented.
  Attachments:
  CCMS School Fundraisers-Student Fees 7/19/12 4:06 PM
- 6.V Approval of Vacation days for Superintendent
  Rationale:
  To approve Mrs. Lisa James' requested vacation days of June 29, 2012-July 6, 2012 as presented.
- 6.W Approval of District Wide Energy Challenge
  Rationale:
  To approve a District Wide Energy Challenge beginning July 1, 2012-June 30, 2012 in which the school that decreases their energy costs the most and reaches their energy goals will receive $1000.00 in their section 7 funds. All other schools will receive $500.00 in their section 7 funds if they meet all their improvement goals as presented.
  Attachments:
  Containing Energy Expenses Carroll-1 7/20/12 3:24 PM
7 Communications To and From the Board
8 Champion For Kids

9 Reports from Principals and Directors

Rationale:

Gerda Wise (Winn)                                          ______
Doug Oak (Cartmell)                                        ______
Dana Oak (CCMS)                                            ______
Tom Stephens (CCHS)                                     ______
Ed Nelson (ALC)                                              ______
Bill Hogan (Asst. Supt./CAO)                            ______
Pam Williams (Elem. Instr. Supv.)                    ______
Larry Curell (DPP/COO)                                    ______
Sheila Anderson (Special Ed.)                          ______
Nadena MaHoney (Transportation)                  ______
Dwayne Smith (Maintenance)                           ______
Patti Burgess (Food Service)                             ______
Jeff Fremin (Grant Writer/PR)                             ______
Cindy Johann (Technology)                                ______

Attachments:

Assistant Superintendent Board Report	7/20/12 10:39 AM
Carroll County School Nutrition Report	7/19/12 4:22 PM
Cartmell Board Report	7/19/12 4:23 PM
Cartmell Reconciliation	7/19/12 4:23 PM
CCCDC Board Report	7/19/12 4:24 PM
CCHS Board Report	7/19/12 4:25 PM
CCHS Reconciliation	7/19/12 4:25 PM
CCMS Board Report	7/19/12 4:25 PM
CCMS Reconciliation	7/20/12 11:45 AM
DPP Report 1	7/19/12 4:25 PM
DPP Report 2	7/19/12 4:26 PM
Elementary Instructional Supervisor Board Report	7/19/12 4:26 PM
Fremin Board Report	7/19/12 4:26 PM
K Winn Board Report	7/19/12 4:27 PM
K. Winn Reconciliation	7/19/12 4:27 PM
Maintenance Board Report	7/19/12 4:27 PM
Technology Board Report	7/19/12 4:29 PM
Transportation Report 1	7/19/12 4:30 PM
Transportation Report 2	7/19/12 4:30 PM
Transportation Report Assigned Trips 2012-2013	7/19/12 4:30 PM
Transportation Report Educational Field Trips	7/19/12 4:30 PM

10 Old Business
11 New Business
- 11.A Approval of the 2nd Reading of the KSBA Policy Updates 2012
  Rationale:
  
  ______ Motion
  
  ______ Second
  
  ______ Vote
  
  Recommendations:
  To approve the KSBA Policy Updates 2012 on the 2nd Reading as presented.
  Attachments:
  Policies 7/19/12 11:29 AM
  Policy & Procedure Letter 7/19/12 11:30 AM
  Policy Checklist 7/19/12 11:30 AM
  Procedure Checklist 7/19/12 11:33 AM
  Procedures 7/19/12 11:33 AM
- 11.B Discussion with Joe Nance-Ross Sinclair
  Rationale:
  Discussions on Bonding Potential
- 11.C Discussion of the I & I Check
  Attachments:
  CDIP Leadership I and I for July 2012 7/19/12 11:36 AM
12 Student Achievement
13 Board Member Planning Calendar
Rationale:
July
Review Title I Report
Review Title IV Safe Schools Report
Approve Policy manual updates and revisions
Approve food service fee schedule

August
Adoption of a working budget (must be submitted to KDE by Sept. 30)
Approve Annual Financial Report
Approve vehicle tax rate
Review NCLB Report
Approve Classified evaluation plan
Review DIP needs assessment
Review and discussion of College Feedback Report
Initiate the annual needs assessment process
14 Adjournment
Rationale:

______ Motion

______ Second

______ Vote
Recommendations:
To approve adjourning the July 26, 2012 board meeting at ________ p.m.

Treasurers Report 2	7/20/12 11:32 AM
Treasurers Report 3	7/20/12 11:32 AM

Apple MacBook Full Coverage2 Ins.	7/19/12 10:45 AM
SWAP note for MacBook Insurance	7/19/12 10:45 AM

Lunch Pricing Fact Sheet	7/19/12 11:00 AM
SWAP Note Federal Mandate to Increase Lunch Prices	7/20/12 2:37 PM

Eligibility Certification Checklist	7/19/12 4:02 PM
SWAP Note Drug Free Community Support Program Application	7/19/12 4:02 PM

DreamBox Proposal - Carroll County KY	7/19/12 4:01 PM
SWAP Note Agreement between Carroll County Schools and DreamBox	7/19/12 4:09 PM

Policies	7/19/12 11:29 AM
Policy & Procedure Letter	7/19/12 11:30 AM
Policy Checklist	7/19/12 11:30 AM
Procedure Checklist	7/19/12 11:33 AM
Procedures	7/19/12 11:33 AM

Carroll CountyJuly 26, 2012 05:00PMRegular Board MeetingCarroll County Middle School Media Center

Carroll County
July 26, 2012 05:00PM
Regular Board Meeting

Carroll County Middle School Media Center