January 19, 2012 05:00PM Offline Agenda

1 Call to Order / Roll Call
Rationale:
Lisa James, Superintendent; Bill Hogan, Assistant Superintendent/CAO; Jon Conrad, Treasurer; and Tracie Crawford, Board Secretary were also present.
2 Superintendent's Report
3 Approval of Agenda
Rationale:

______ Motion

______ Second

______ Vote
Recommendations:
To approve agenda items 1 -15 as presented.
4 Treasurer's Report
Attachments:
Treasurer Report 1 1/13/12 9:58 AM
Treasurer Report 2 1/13/12 9:59 AM
Treasurer Report 3 1/13/12 10:03 AM
5 Public Recognition

6 Approval of Consent Agenda

Rationale:: ______ Motion

______ Second

______ Vote
Recommendations:: To approve consent agenda items 6A-6N as presented.

6.A Approval of Minutes
Rationale:
To approve the December 15, 2011 Working Board Minutes and January 5, 2012 Board Minutes as presented.
Attachments:
December 15, 2011 Working Board Minutes 1/12/12 11:47 AM
January 5, 2012 Board Minutes 1/12/12 11:47 AM
6.B Approval of Facilities Use
- 6.B.1 Approval of the Facility Use Agreement for Carroll County Public Library
  Rationale:
  To approve the Facility Use Agreement from the Carroll County Public Library to use the CCMS Auditorium on July 25, 2012 from 5:30 pm - 8:00 pm as presented.
  Attachments:
  Facility Use Agreement 1 1/12/12 10:59 AM
- 6.B.2 Approval of the Facility Use Agreement for Dr. Seuss Birthday Bash
  Rationale:
  To approve the use of Kathryn Winn Primary For the Dr. Seuss Birthday Bash on Saturday, February 25, 2012 from 8:00 a.m. to 2:00 PM.
  Attachments:
  Facility Use Agreement 2 1/13/12 8:53 AM
- 6.B.3 Approval of Facility Use Agreement of CCMS Cafeteria
  Rationale:
  To approve the use of the CCMS Cafeteria for the purpose of a Public Meeting on February 16, 2012 at beginning at 7:00 p.m.
  Attachments:
  Facility Use Agreement 3 1/13/12 9:16 AM
6.C Approval of Bills and Salaries Payable
Attachments:
Bills Payable 1/13/12 3:01 PM
6.D Employee Notifications
Rationale:
KRS 160.390; KRS 160.38; KRS 160.370 The Superintendent is responsible for all personnel actions including hiring, assignments, transfer, dismissal, suspension, reinstatement, promotion, and for reporting these actions to the board of education (KRS 160.390 (1). All appointments, promotions and transfers of principals, supervisors, teachers, and other school employees shall be made only by the Superintendent of schools, who shall notify the Board of the action taken (KRS 160.380(2a).

Information presented for notification
NEW EMPLOYEES TO DISTRICT
Olivia Nestor; custodian; High School; Bedford, KY.; 12/12/11
Glenn Adwell; Math Teacher; High School; U of N. Fl.; Masters; Rineyville, Ky.; 1/2/12
Tiffany Tiller, Instructional Monitor Intervention; Winn; Carrollton, Ky.; 1/2/12
Danielle Hickey; Full Time Sub Dus Driver; Bus Garage; Campbellsburg, Ky.; 1/2/12

NO LONGER EMPLOYEES OF DISTRICT
Renee Baird; EHS Nurturer; EHS; 12/30/11
Briana Miller; Girls Freshman Basketball Coach; High School/ 12/14/11

LEAVE OF ABSENCE
Denia Stoops; unpaid LOA & FMLA; 1/27/12- 3/16/12
Denise Hearn; extension on unpaid LOA to 7/31/12
Terry Rider; Paid sick Leave & FMLA; 12/16/11-12/27/11 and unpaid leave & FMLA;12/18/11-1/5/12
Amy Skaggus; Paid sick leave; 12/12/11-12/16/11
Karen Tillett; Paid sick leave; 12/12/11-12/16/11
Chris Roode; Paid sick leave & FMLA; 11/28/11-12/13/11; unpaid sick leave & FMLA;12/14/11-12/17/11

6.E Approval of Supplemental Educational Services Contracts

Rationale:

To approve the Contracts for the Procurement of Supplemental Educational Services between Carroll County Middle School and Sylvan Learning Center of Northern Kentucky, Achieve M.A.T.H. -Sun Learning, ivy League Tutor, Kentucky Virtual Campus, ATS Project Success, A Better Grade Tutoring, and Achieve High Points as presented.

Attachments:

SES Contract 1	1/12/12 10:13 AM
SES Contract 2	1/12/12 10:13 AM
SES Contract 3	1/12/12 10:14 AM
SES Contract 4	1/12/12 10:14 AM
SES Contract 5	1/12/12 10:15 AM
SES Contract 6	1/12/12 10:15 AM
SES Contract 7	1/12/12 10:16 AM

6.F Approval of Auxiliary Club Changes at Carroll County Middle School
Rationale:
To approve changing the Newspaper Club stipend to Archery Club as presented.
Attachments:
CCMS Auxiliary Changes 1/12/12 10:46 AM
6.G Approval of School Facilities Construction Commission (SFCC) Offer of Assistance
Rationale:
To approve the SFCC Offer of Assistance in the amount of $51,538 annual debt service on bonds to be sold for proposed construction or major renovation of facilities as outlined in the facility plan as presented.
6.H Approval of Donations to CCHS Boys Basketball Boosters and CCHS Chess Club
Rationale:
To approve the donation to the CCHS Chess Club for $500.00 from North American Stainless. To approve the donation of $250.00 from DRC Industries, Inc. for the CCHS Boys Basketball Boosters as presented.
6.I Approval of Grant Submittal from OVEC for Carroll County High School
Rationale:
To approve OVEC submitting the Upward Bound grant proposal on the behalf of Carroll County High School. The desciption of the Upward Bound Grant is outlined in Mr. Fremin's Report as presented.
6.J Approval to surplus and bid Carroll County Child Development items
Rationale:
To approve surplusing items and bidding for the Carroll County Child Development Center as presented.
Attachments:
HS Surplus Items 1/12/12 11:12 AM
6.K Approval of Pay Application #11 for Kathryn Winn as presented
Rationale:
To approve the Kathryn Winn Pay Application #11 as presented.
Attachments:
Kathryn Winn Pay Application #11 1/13/12 10:44 AM
6.L Approval of PEBC (Public Education & Business Coalition)) contract
Rationale:
To approve PEBC (Public Education & Business Coalition) contract as presented.
Attachments:
PEBC Contract 1/13/12 1:36 PM
6.M Approval of BG4's for Cartmell Project
Rationale:
Approval of BG4's for Cartmell Project
Attachments:
BG-4's for Final Approval Cartmell Project 1/13/12 3:06 PM
6.N Approval of Pay Application #22 for Cartmell Project
Rationale:
To approve Pay Application #22 for Cartmell Project as presented.
Attachments:
Cartmell Pay Application #22 1/13/12 3:31 PM

7 Communications To and From the Board
8 Champion For Kids

9 Reports from Principals and Directors

Rationale:

Gerda Wise (Winn)                                              ______
Doug Oak (Cartmell)                                            ______
Dana Oak (CCMS)                                                ______
John Leeper (CCHS)                                            ______
Ed Nelson (ALC)                                                  ______
Bill Hogan (Asst. Supt./CAO)                                ______
Pam Williams (Elem. Instr. Supv.)                            ______
Larry Curell (DPP/COO)                                        ______
Sheila Anderson (Special Ed.)                                  ______
Nadena MaHoney (Transportation)                          ______
Dwayne Smith (Maintenance)                               ______
Patti Burgess (Food Service)                                 ______
Jeff Fremin (Grant Writer/PR)                                 ______
Cindy Johann (Technology)                                                    ______

Attachments:

ALC Board Report	1/11/12 11:11 PM
Assistant Superintendent January board report	1/11/12 11:11 PM
Carroll County School Nutrition Department	1/11/12 11:11 PM
Cartmell Board Report	1/12/12 10:17 AM
Cartmell Reconciliation	1/11/12 11:12 PM
CCHS Board Report	1/13/12 11:09 AM
CCHS Reconciliaton	1/13/12 3:03 PM
CCMS Board Report Jan 2012	1/11/12 11:12 PM
CCMS Reconciliation	1/11/12 11:12 PM
DPP Board Report	1/12/12 10:18 AM
DPP Report 2	1/12/12 10:18 AM
EHS HS Board Report	1/11/12 11:13 PM
Fremin Board Report--12-01	1/12/12 10:17 AM
K Winn Board Report 2012	1/11/12 11:13 PM
K Winn Reconciliation	1/12/12 11:44 AM
Maintenance Report	1/11/12 11:13 PM
SPED - Board Report Jan 2012	1/11/12 11:14 PM
Transportation Board Report 1	1/11/12 11:14 PM
Transportation Board Report 2	1/11/12 11:14 PM
Transportation Report Educational Field Trips	1/11/12 11:14 PM
Transportation Report Trips Assigned 2011-2012	1/11/12 11:15 PM

10 Old Business
11 New Business
- 11.A Kentucky's College and Career Strategies
  Rationale:
  Discussion on Academic and Career Advising
- 11.B Approval of Carroll County School Nutrition Department Nutritional Report 2010-2011
  Rationale:
  ______ Motion
  
  ______ Second
  
  ______ Vote
  Recommendations:
  To approve the Carroll County School Nutrition Department Nutritional Report 2010-2011 as presented.
  Attachments:
  Carroll County School Nutrition Department Nutritional Report 2010-2011 1/13/12 11:05 AM
- 11.C Draft Budget Discussion 2012-2013
  Rationale:
  Draft Budget Discussion 2012-2013
  Attachments:
  Draft Budget 2012-2013 1/13/12 3:21 PM
12 Student Achievement
- 12.A KPREP (Kentucky Performance Rating for Educational Progress
  Rationale:
  KPREP (Kentucky Performance Rating for Educational Progress
13 Board Member Planning Calendar
Rationale:
January
1. -Draft budget plan for next school year submitted by superintendent
    -Outline Major Priorities
    -Establish Budget Parameters
2. Hold coordinated school health public forum for annual report of nutrition plan

FEBRUARY
1. Receive status report on the data collection portion of the needs assessment process from the board's representative to the district improvement planning committee and appropriate staff Approve revisions to District Improvement Plan (DIP)
2. Review second nine-weeks snapshot
3. Review school activity fund reports
4.  Carroll County High School - February 23

MARCH
1. Kathryn Winn Primary - March 8
2. Carroll County Middle School - March 22
14 Executive Session
- 14.A Approval to enter Executive Session for discussions or hearings which might lead to the appointment,discipline or dismissal of an individual employee or student.
  Rationale:
  
  Rationale
  
  ______ Motion
  
  ______ Second
  
  ______ Vote
  
  Recommendations:
  To approve recessing regular meeting and entering into executive session pursuant to 61.810 (1)(f)at _________for discussions or hearings which might lead to the appointment, discipline, or dismissal of an individual employee or student.
- 14.B Approval to Exit Executive Session and Resume Regular Meeting.
  Rationale:
  
  ______ Motion
  
  ______ Second
  
  ______ Vote
  Recommendations:
  Recommended Motion
  To approve exiting executive session and resuming regular meeting at ___________.
15 Adjournment
Rationale:

______ Motion

______ Second

______ Vote
Recommendations:
To approve adjourning the January 19, 2012 board meeting at ________ p.m.

Treasurer Report 1	1/13/12 9:58 AM
Treasurer Report 2	1/13/12 9:59 AM
Treasurer Report 3	1/13/12 10:03 AM

December 15, 2011 Working Board Minutes	1/12/12 11:47 AM
January 5, 2012 Board Minutes	1/12/12 11:47 AM

Carroll CountyJanuary 19, 2012 05:00PMRegular Board MeetingCarroll County Middle School Media Center

Carroll County
January 19, 2012 05:00PM
Regular Board Meeting

Carroll County Middle School Media Center