December 15, 2011 05:00PM Offline Agenda

1 Call to Order / Roll Call
Rationale:
Lisa James, Superintendent; Bill Hogan, Assistant Superintendent/CAO; Jon Conrad, Treasurer; and Tracie Crawford, Board Secretary were also present.
2 Superintendent's Report
3 Approval of Agenda
Rationale:

______ Motion

______ Second

______ Vote
Recommendations:
To approve agenda items 1 - ? as presented.
4 Treasurer's Report
Attachments:
Treasurers Report 1 12/9/11 3:36 PM
Treasurers Report 2 12/9/11 3:37 PM
Treasurers Report 3 12/9/11 3:37 PM
5 Public Recognition

6 Approval of Consent Agenda

Rationale:: ______ Motion

______ Second

______ Vote
Recommendations:: To approve consent agenda items 6A-6? as presented.

6.A Approval of Minutes
Rationale:
To approve the November 17, 2011 Board Minutes as presented.
Attachments:
November 17, 2011 Board Minutes 12/9/11 10:33 AM
6.B Approval of Facilities Use
- 6.B.1 Facility Request 1
  Rationale:
  To approve the Facility Request from JCTC Practical Nursing Program to use the CCMS Auditorium on December 10, 2011 for the Nursing Pinning Ceremony as presented.
  Attachments:
  Facility Agreement 1 12/9/11 10:35 AM
6.C Approval of Bills and Salaries Payable
Attachments:
Bills and Salaries Payable 12/9/11 10:36 AM
6.D Employee Notifications
Rationale:
KRS 160.390; KRS 160.38; KRS 160.370 The Superintendent is responsible for all personnel actions including hiring, assignments, transfer, dismissal, suspension, reinstatement, promotion, and for reporting these actions to the board of education (KRS 160.390 (1). All appointments, promotions and transfers of principals, supervisors, teachers, and other school employees shall be made only by the Superintendent of schools, who shall notify the Board of the action taken (KRS 160.380(2a).

Information presented for notification

New Employees to the District
Jessica Noble; Carrollton, KY; Instructional Asst./Bus Monitor; C.C. Child Development Center; 11.21.11

No Longer Employees of the District
Robin Hensley; Bus Driver; Bus Garage; 11.30.11: Retired
John F. Jones IV; Math Teacher; CCHS; 11.29.11
Debra Mullins; Instructional Monitor Intervention; K. Winn; 12.31.11
Linda Bray; Instructional Assit. II; CCHS; 12.02.11

Transfers in the District
Jim Nestor; K. Winn; Part-time Custodian-Full Time Custodian; 11.23.11
Mary Smith; K. Winn; Part-time Custodian-Full Time Custodian; 11.28.11

Leave of Absence
Kelly Warren: Pd Sick Lve/FMLA: 09.27.11-09.30.11
Debbie Gardner: Pd Lve/FMLA: 10.14.11-10.24.11 & 11.04.11-11.30.11
Robin Henlsey: Pd & Unpd Leave of Absence: 09.08.11-11.15.11
Tina Gividen; Pd Sick Lve; 11.17.11-12.16.11
Cathy Fryman; Pd Sick Lve; 11.28.11-12.02.11: Approved intermittent Leave for 30 days-1/2 day for treatment
Tracie Crawford; Pd Sick Lve/FMLA: 11.18.11-12.02.11
Anita Bartley; Sick Lve; 10.27.11-11.07.11
Bonnie Morris; Sick Lve; 10.28.11-11.11.11
Nancy MaHoney; Sick Lve/Unpd Lve; 12.13.11-12.29.11
Cathy Payton: Pd/Unpd Sick Lve/FMLA: 11.21.11-02.10.12
6.E Approval of Pay Application 21 Cartmell Renovation/Addition
Rationale:
To approve the Pay Application #21 for the Cartmell Renovation/Addition to Marksbury Cornett in the amount of $50,000 as presented.
Attachments:
Cartmell Pay App 21 12/9/11 11:00 AM
6.F Approval of Cartmell Renovation BG 4 Thermal Equipment and Sales
Rationale:
To approve the BG-4 0740-41 PO# 24074 for Thermal Equipment and Sales as presented.
Attachments:
Cartmell BG4 0740-41 12/9/11 1:47 PM
6.G Approval of Kathryn Winn Change Order 10
Rationale:
To approve the Kathryn Winn Change Order #10 as presented.
Attachments:
Kathryn Winn Change Order 10 12/9/11 11:07 AM
6.H Approval of Assurant Employee Benefits Insurance Contract
Rationale:
To approve the Employer paid insurance contract with Assurant Employee Benefits effective January 1, 2012 as presented.
Attachments:
Assurant Employee Benefits contract 12/9/11 2:49 PM
6.I Approval of Carroll County Child Development Center Consultation Service Agreement
Rationale:
To approve the Carroll County Child Development Center Consultation Service agreement with Ms. Sandy May to conduct observations of home visits and consultation services up to a total of 40 hours total. The hourly rate will be $30.70 to conduct the observation of home visits and consultation services as presented.
Attachments:
Headstart Agreement for Consultation Services 12/9/11 11:18 AM
6.J Approval of Bid Awards
- 6.J.1 Approval of the Garbage Removal Bid
  Rationale:
  To approve the bid of ?? for Garbage Removal for 2012-2013 to ? as presented.
  
  (The bid will be opened on December 15, 2011, I will enter the recommendation and will have all the bid information for you at the board meeting in your packet.)
- 6.J.2 Approval of the Petroleum Bid
  Rationale:
  To approve the bid of ?? for Petroleum for 2012-2013 to ? as presented.
  
  (The bid will be opened on December 15, 2011, I will enter the recommendation and will have all the bid information for you at the board meeting in your packet.)
- 6.J.3 Approval of the Lawn Care/Mowing Bid
  Rationale:
  To approve the bid of ?? for Lawn Care/Mowing for 2012-2013 to ? as presented.
  
  (The bid will be opened on December 15, 2011, I will enter the recommendation and will have all the bid information for you at the board meeting in your packet.)
6.K Approval of an Employee Leave of Absence Request
Rationale:
To approve the Leave of Absence requested from Samantha Abercrombie (instructional assistant at R. B. Cartmell). Mrs. Abercrombie has been approved to complete her student teaching requirements at Cartmell Elementary-pending Board Approval. She would begin September 2012 for a period of 12 weeks at which time she would like to take a leave of absence from her instructional assistant duties. Upon the completion of the program she would like to return to her contracted duties as presented.
Attachments:
Leave of Absence Request 12/9/11 1:56 PM

6.L Approval of Non-Resident Contracts

Rationale:

To approve the Non-resident contracts for the 2012-2013 school year with and between Eminence, Gallatin, Henry, Oldham, Owen, and Trimble as presented.

Attachments:

Non-Reseident Eminence Agreement	12/9/11 3:39 PM
Non-Resident Eminence 2012-13	12/9/11 3:40 PM
Non-Resident Gallatin 2012-13	12/9/11 3:40 PM
Non-Resident Henry 2012-13	12/9/11 3:41 PM
Non-Resident Oldham 2012-13	12/9/11 3:41 PM
Non-Resident Owen 2012-13	12/9/11 3:41 PM
Non-Resident Trimble 2012-13	12/9/11 3:42 PM
Non-Resident Trimble Agreement	12/9/11 3:42 PM

6.M Approval of Professional Learning Services
Rationale:
To approve the Professional Learning Service proposal from PEBC Denver Thinking strategies to provide support training from January to March as presented.
Attachments:
Proposal for Professional Learning Services Carroll 12/9/11 2:05 PM
6.N Approval of the contract between Duplicator Sales & Service and the Carroll County Child Development Center
Rationale:
To approve the contract between Duplicator Sales & Services and Carroll County Child Development Center as presented.
Attachments:
Duplicator Sales Contract 12/9/11 3:33 PM
6.O Approval to participate in the Energy Policy Act
Rationale:
To approve the participation in the Energy Policy Act of 2005 as presented.
Attachments:
Energy Program 12/9/11 2:57 PM
6.P Approval of Auxiliary Club Changes at Cartmell
Rationale:
To approve the following changes to the clubs at Cartmell Elementary as presented.

Change "Open Position" to Cheer Club
Change "Destination Imagination" to Science, Technology, Enginering and Math (STEM) Club

Create Academic Team Club to be paid from Section 7
Create Chess Club to be paid from Section 7
6.Q Approval of CCHS Head Baseball Coach
Rationale:
To approve Josh Mefford as the CCHS Head Baseball Coach for $3,700 as presented.
6.R Approval of Donation to the CCHS Football Team
Rationale:
To approve the donation of $250.00 from Carroll County Chamber of Commerce to the Carroll County High School Football Team as presented.
Attachments:
CCHS Football Donation 12/9/11 3:45 PM
6.S Approval of Donation to the CCHS Boys Golf Team
Rationale:
To approve the donation to the CCHS Boys Golf Team from Mr. Bill Hogan for a set of Taylor Made LT Irons as presented.

7 Communications To and From the Board
8 Champion For Kids

9 Reports from Principals and Directors

Rationale:

Gerda Wise (Winn)                                          ______
Doug Oak (Cartmell)                                        ______
Dana Oak (CCMS)                                            ______
John Leeper (CCHS)                                        ______
Ed Nelson (ALC)                                              ______
Bill Hogan (Asst. Supt./CAO)                            ______
Pam Williams (Elem. Instr. Supv.)                    ______
Larry Curell (DPP/COO)                                    ______
Sheila Anderson (Special Ed.)                          ______
Nadena MaHoney (Transportation)                  ______
Dwayne Smith (Maintenance)                           ______
Patti Burgess (Food Service)                             ______
Jeff Fremin (Grant Writer/PR)                             ______
Cindy Johann (Technology)                                ______

Attachments:

ALC Board Report	12/9/11 3:46 PM
Assistant Superintendent December board report	12/9/11 3:46 PM
Carroll County Child Development Center Board Report	12/9/11 3:48 PM
Cartmell Board Report	12/9/11 3:48 PM
Cartmell Reconciliation	12/9/11 3:48 PM
CCHS Board Report December	12/9/11 3:49 PM
CCHS Reconciliation	12/9/11 3:49 PM
CCMS Board Report Dec 2011	12/9/11 3:50 PM
CCMS Reconciliation	12/9/11 3:50 PM
DPP Board Report 1	12/9/11 3:51 PM
DPP Board Report 2	12/9/11 3:51 PM
Elementary Instructional Supervisor Board Report	12/9/11 3:51 PM
Fremin Board Report	12/9/11 3:52 PM
Fremin Board Report	12/9/11 4:00 PM
K. Winn Board Report November 2011	12/9/11 3:52 PM
K. Winn Reconciliation	12/9/11 3:53 PM
Maintenance Board Report Dec 2011	12/9/11 4:02 PM
SPED - Board Report Dec 2011	12/9/11 4:02 PM
Technology Board Report	12/9/11 4:02 PM
Transportation Report 1	12/9/11 4:02 PM
Transportation Report 2	12/9/11 4:03 PM
Transportation Report Educational Field Trips	12/9/11 4:03 PM
Transportation Report Trips Assigned 2011-2012	12/9/11 4:04 PM

10 Old Business
- 10.A Facility Update
11 New Business
- 11.A Discussion and Action on the 2012-2013 School Calendar
  Rationale:
  
  ______ Motion
  
  ______ Second
  
  ______ Vote
  Recommendations:
  To approve the 2012-2013 School Calendar Option B as presented.
  Attachments:
  2012-2013 School Calendar Option A 12/9/11 2:09 PM
  2012-2013 School Calendar Option B 12/9/11 2:10 PM
- 11.B Kentucky's College and Career Strategies
  Rationale:
  Acceleration
  
  -AdvanceKY
12 Student Achievement
13 Board Member Planning Calendar
Rationale:
December
1. Review/Update district organizational chart, responsibilities and duties
2. Review summary revenue projection for next year

January
1. Election of board officers
2. Appointment of secretary, treasurer, attorney
3. Adoption of regular meeting schedule for the year
4. Superintendent mid-year formative evaluation
Budget
- Draft budget plan for next school year submitted by superintendent
- Outline major priorities
- Establish budget parameters
5.Review elementary school programs and offerings
6.Review achievement gap target reports
7.Hold coordinated school health public forum for annual report of nutrition plan
8.Receive status report on the data collection portion of the needs assessment process from the board's representative to the district improvement planning committee and appropriate staff Approve revisions to District Improvement Plan (DIP)
14 Executive Session
- 14.A Approval to Enter into Executive Session for Student Discipline Issue and Employee Personnel
  Rationale:
  
  ______ Motion
  
  ______ Second
  
  ______ Vote
  
  Recommendations:
  To approve recessing regular meeting and entering into executive session pursuant to 61.810 (1)(f)at _________for discussions or hearings which might lead to the appointment, discipline, or dismissal of a student and updates on employee personnel.
- 14.B Approval to Exit Executive and Resume Meeting
  Rationale:
  
  ______ Motion
  
  ______ Second
  
  ______ Vote
  Recommendations:
  To approve exiting executive session and resuming regular meeting at ___________.
15 Recommendation of Board for Student Discipline Issues
- 15.A Recommendation of the Board for Student Discipline issue for student 2120145772
  Rationale:
  
  ______ Motion
  
  ______ Second
  
  ______ Vote
  Recommendations:
  To approve recommendation of the board to
  
  _____________________________________
- 15.B Recommendation of the Board for Student Discipline issue for student 2120142496
  Rationale:
  
  ______ Motion
  
  ______ Second
  
  ______ Vote
  Recommendations:
  To approve recommendation of the board to
  
  _____________________________________
- 15.C Recommendation of the Board for Student Discipline issue for student 1959172782
  Rationale:
  
  ______ Motion
  
  ______ Second
  
  ______ Vote
  Recommendations:
  To approve the recommendation of the board to
- 15.D Recommendation of the Board for Student Discipline issue for student 1959187020
  Rationale:
  
  ______ Motion
  
  ______ Second
  
  ______ Vote
  Recommendations:
  To approve the recommendation of the board to
16 Adjournment
Rationale:

______ Motion

______ Second

______ Vote
Recommendations:
To approve adjourning the December 15, 2011 board meeting at ________ p.m.

Treasurers Report 1	12/9/11 3:36 PM
Treasurers Report 2	12/9/11 3:37 PM
Treasurers Report 3	12/9/11 3:37 PM

2012-2013 School Calendar Option A	12/9/11 2:09 PM
2012-2013 School Calendar Option B	12/9/11 2:10 PM

Carroll CountyDecember 15, 2011 05:00PMRegular Board MeetingCarroll County Middle School Media Center

Carroll County
December 15, 2011 05:00PM
Regular Board Meeting

Carroll County Middle School Media Center