April 12, 2012 05:00PM Offline Agenda

1 Call to Order / Roll Call
Rationale:
Lisa James, Superintendent; Bill Hogan, Assistant Superintendent/CAO; Jon Conrad, Treasurer; and Tracie Crawford, Board Secretary were also present.
2 Superintendent's Report
3 Approval of Agenda
Rationale:

______ Motion

______ Second

______ Vote
Recommendations:
To approve agenda items 1-10 as presented.

4 Approval of Consent Agenda Items

Rationale:: ______ Motion

______ Second

______ Vote
Recommendations:: To approve consent agenda items 4A-4I as presented.

4.A Approval of Minutes
Rationale:
To approve the March 22, 2012 Board Minutes as presented.
Attachments:
March 22, 2012 Board Minutes 4/6/12 11:14 AM
4.B Facilities Use
- 4.B.1 Approval of Facility Use Request 1
  Rationale:
  To approve the Facility Request of Nick Marsh to use Cartmell Elementary for the Carroll County Youth and Children Expo to highlight available services on April 16, 2012 as presented.
  Attachments:
  Facility Use Request 1 4/6/12 1:21 PM
4.C Employment Notifications
Rationale:
KRS 160.390; KRS 160.38; KRS 160.370 The Superintendent is responsible for all personnel actions including hiring, assignments, transfer, dismissal, suspension, reinstatement, promotion, and for reporting these actions to the board of education (KRS 160.390 (1). All appointments, promotions and transfers of principals, supervisors, teachers, and other school employees shall be made only by the Superintendent of schools, who shall notify the Board of the action taken (KRS 160.380(2a).

Information presented for notification

No Longer Employees of the District
Betty Stark; ESL Coordinator; District; 05.24.12 (Retiring)
Janice Crabtree; Custodian; Cartmell; 03.19.12
Terry Rider; Custodian; Cartmell; 03.19.12
Denise Hearn; Bus Driver; Bus Garage; 03.19.12
Olivia Nestor; Custodian; CCHS; 02.29.12
Lynn Neal; ALC Teacher; Alternative Learning Center; 06.30.12
Linda Proctor; Instructional Assistant/Bus Monitor; Headstart; 06.30.12 (Retiring)

Employees Leave of Absence
Margie Tilley; Paid Sick Lve; 03.09.12-03.15.12 Unpaid Sick Lve 03.16.12-03.19.12
Lori Bennett; Unpaid Leave of Absence; 03.26.12-03.19.12
Brenda Cole; Paid Sick Lve & FMLA; 03.26.12-03.30.12
Donetta Duvall; Paid Sick Lve & FMLA; 03.27.12-04.02.12

4.D Approval of Carroll County Child Development Center School Readiness Plan

Rationale:

To approve the Carroll County Child Development Center School Readiness Plan. A portion of The System of Designation Renewal (New Headstart regulation effective 12.09.11) states that all programs must have a School Readiness Plan as presented.

Attachments:

CCCDC AlignmentDocument for School Readiness	4/5/12 3:26 PM
CCCDC School Readiness monitoring plan	4/5/12 3:26 PM
CCCDC School Readiness Program Approach	4/5/12 3:26 PM
CCCDC School readiness timeline -CCCDC	4/5/12 3:27 PM

4.E Approval of the Carroll County Child Development Center Program Option Changes
Rationale:
To approve the Carroll County Child Development Center (CCCDC) request to change the program options from 40 center-based slots and 40 home based slots to 48 center-based slots and 32 home-based slots beginning the 2012-13 program year as presented.

Attachments:
CCCDC Program Option Change 4/5/12 3:37 PM
4.F Approval of Carroll County Child Development Center Job Descriptions
Rationale:
To approve the job descriptions and hiring of those positions for the Carroll County Child Development Center as presented.
Attachments:
Early Childhood Manger job description 4/5/12 3:48 PM
HEAD START STEM BUS DRIVER job description 4/5/12 3:48 PM
4.G Approval of additional staff positions for the Carroll County Child Development Center
Rationale:
To approve the following additional staff positions for the Carroll County Child Development Center Part-Time Nurse, EHS Center-Based Nurturer, Driver for STEM Mobile Bus, and Education Manager as presented.
Attachments:
CCCDC Additional Staffing approval 4/5/12 3:52 PM
4.H Approval of Bids
- 4.H.1 Approval of the Camera Security Bid
  Rationale:
  To approve and award the Camera Security bid to Alliant Integrators, Inc for the installation of new cameras at Carroll County Child Development Center, Kathryn Winn Primary, Carroll County Middle School, Carroll County High School, and Alternative Learning Center as presented.
  Attachments:
  Camera Bid 4/5/12 3:17 PM
- 4.H.2 Approval of Surplus Items Bid
  Rationale:
  To approve the Surplus Items bid from the 4th Street property to Elmer Smith for all items bid except the Kitchen Set #1 and the bid of Adolfo Gerding for the bid of Kitchen Set #1 as presented.
  Attachments:
  Surplus Item Bid 4/5/12 3:20 PM
- 4.H.3 Approval of the Split Chiller Bid
  Rationale:
  To approve the Split chiller bid and award the bid to ACCO for $39,925.00 as presented.
  Attachments:
  Split Chiller Bid 4/5/12 3:22 PM
4.I Approval of iPad Initiative
Rationale:
To approve the iPad Initiative for the next three years as presented.

5 New Business
- 5.A Suspension of Policy 1.821 for Board Member per diem pending release from Medical leave
  Rationale:
  
  ______ Motion
  
  ______ Second
  
  ______ Vote
  Recommendations:
  Suspension of Policy 1.821 for Board Member Tom Unker per Diem pending release from medical leave.
6 Board Member Planning Calendar
Rationale:
April
1. School Improvement plans presented to board by the councils for review
2. School council budgets presented to the board for review
3. Review of Individuals with Disabilities Education Act, Part B, Basic and Early Childhood program
4. Review of Pre-School program for students with disabilities
5. Initial round of annual/scheduled school council progress reports
6. Approve certified evaluation plan
7. Review third nine-weeks snapshot
8. Showcase Kathryn Winn Primary at the April 26th Board Meeting. Walk-Through will begin at 4:30 p.m.

SBDM Schedule:
April 17th: 5:00: Carroll County High School
                6:20: Carroll County Middle School

April 19th: 5:00: Alternative Learning Center
                   6:20: Cartmell Elementary
                   7:05: Kathryn Winn Primary
7 Approval to Enter into Executive Session for Preliminary Discussion concerning the Superintendent Summative Evaluation and Growth Plan
Rationale:

______ Motion

______ Second

______ Vote
Recommendations:
To approve recessing regular meeting and entering into executive session pursuant to 61.810 (1)(f)at _________ to have preliminary discussions for the Superintendent's annual evaluation.
8 Approval to Exit Executive Session and Resume meeting
Rationale:

______ Motion

______ Second

______ Vote
Recommendations:
To approve exiting executive session and resuming regular meeting at ___________.
9 Approval of the Superintendent's Evaluation
Rationale:

______ Motion

______ Second

______ Vote
Recommendations:
To approve the Superintendent's evaluation as discussed and presented.
10 Adjournment
Rationale:

______ Motion

______ Second

______ Vote
Recommendations:
To approve adjourning the ??? board meeting at ________ p.m.

Early Childhood Manger job description	4/5/12 3:48 PM
HEAD START STEM BUS DRIVER job description	4/5/12 3:48 PM

Carroll CountyApril 12, 2012 05:00PMSpecial Board MeetingCentral Office

Carroll County
April 12, 2012 05:00PM
Special Board Meeting

Central Office